Document Controller

Drydocks World is expanding to Serbia!

We are establishing a new Engineering Project Support Centre in Belgrade , creating exciting opportunities for talented Serbian engineers to contribute to major global EPC, FPSO, Offshore Oil & Gas, and HVDC projects.

If you are interested in working on world-class projects while helping build a new engineering hub from the ground up, we would love to hear from you.

Job Purpose

Responsible for Aconex EDMS administration, creating and maintaining all project databases, customizations, interfaces, dashboards, and assure that it is easily accessible and stored. Act as interface between EDMS and team members and third parties.

Key Responsibilities

• To support establishing the interface between Aconex to 3rd party EDMS tools.
• To customize document reporting in Aconex and issues to Project team such as overall document status, overdue summary, MDR progress reporting, etc.
• Establish development of effective project setup plan, customize the metadata requirements.
• To create and maintain database backup, writing customized SQL/Oracle query for efficient reporting.
• To support multiple projects related to EDMS administration activity.
• Accurately track, log and distribute releases of both internal and external documentation including related metadata. Provide input in preparing Document Management status reports.
• Network with stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication.
• Responsible for document coordination efforts and effective technical writing in the creation of documented procedure.
• Participate and provide input to audits and peer reviews, undertake other project audit as required.
• Support EDMS / Document control activity in the project.
• Follows the day-to-day operations related to own job to ensure continuity of work.
• Train and coach personnel for and on assignments
• Ensure the successful implementation of Aconex in the project and continuous effort to improvise the overall project document management.

Education

• Diploma or degree in any engineering discipline or equivalent.

Experience

• Minimum 6+ years’ experience in Document Management in Oil & Gas, Ship repair/Newbuilding.

Key Competencies

• Sound knowledge of using Document Management Systems, Aconex and Office 365 products (Power BI, SharePoint site, word, excel).
• Proficient in database management (SQL/ Oracle database).
• Knowledge of ACONEX EDMS, Database Administration, Project Management.
• Ability to organize workload and to manage filing methods and management techniques.