Document Controller

Job Summary:

The Document Controller is responsible for preparing, reviewing, organizing, maintaining, and controlling company documents to ensure accuracy, proper filing, confidentiality, and compliance with company policies and applicable ISO standards.

Duties and Responsibilities:

• Create, review, edit, and maintain business, technical, and operational documents.
• Organize, classify, file, and maintain electronic and physical documents for easy retrieval.
• Monitor document revisions and version control to ensure all records are accurate and up to date.
• Coordinate with different departments to collect, update, review, and distribute documents.
• Ensure that all documents comply with company policies, established procedures, regulatory requirements, and applicable ISO standards.
• Maintain document logs, registers, and tracking records.
• Assist in internal and external audits by providing the necessary documents and records.
• Develop and maintain document templates, filing systems, and document control procedures.
• Monitor document submission deadlines and follow up on pending or incomplete documents.
• Ensure the confidentiality, security, and proper disposal of company documents in accordance with established policies.
• Provide guidance to employees on proper document handling, filing, and control procedures when necessary.
• Perform other related duties and responsibilities as assigned by the immediate superior.