Document Controller

Big Ant Mining Corporation is looking for a detail-oriented and organized Document Controller – Audit & Compliance to manage company documentation, maintain compliance records, and support internal and external audits. The successful candidate will help ensure that company documents, procedures, and records comply with applicable regulatory requirements and the ISO 14001 Environmental Management System (EMS).

KEY RESPONSIBILITIES

1. Document Control and Management

• Establish, implement, and maintain a systematic document control and filing system.
• Manage the preparation, review, approval, distribution, revision, and archiving of controlled documents.
• Maintain a Document Master List and ensure that only the latest approved versions are in circulation.
• Organize policies, procedures, work instructions, forms, manuals, and compliance records.
• Ensure proper document traceability, accessibility, confidentiality, and retention.

2. Audit and Compliance Support

• Assist in preparing and organizing documents for internal audits, external audits, and regulatory inspections.
• Maintain audit checklists, findings, corrective action reports, and supporting evidence.
• Monitor compliance documentation and follow up with concerned departments on pending submissions.
• Track audit findings, nonconformities, corrective actions, and deadlines.
• Coordinate with relevant departments to ensure timely submission and completion of audit requirements.

3. ISO 14001 Environmental Management System

• Support the implementation, maintenance, and continuous improvement of the ISO 14001 EMS.
• Maintain environmental policies, procedures, environmental aspects and impacts registers, and compliance records.
• Assist in monitoring environmental objectives, operational controls, and documented information required by the EMS.
• Maintain records of environmental inspections, monitoring activities, training, and incident reports, as applicable.
• Assist in preparing documentation for ISO 14001 certification, surveillance audits, and compliance assessments.
• Help ensure that applicable environmental legal and regulatory obligations are properly documented and monitored.

4. Reporting and Coordination

• Prepare document status reports, compliance trackers, audit matrices, and other monitoring reports.
• Coordinate with HR, Operations, Safety, Environmental, and other concerned departments regarding document requirements.
• Ensure that audit evidence and compliance records are complete, accurate, and submitted within established deadlines.
• Recommend improvements to document control processes and records management.

QUALIFICATIONS:

• Bachelor’s degree in Environmental Science, Environmental Management, Engineering, Business Administration, or a related field.
• At least 1–3 years of relevant experience in document control, auditing, compliance, quality management, or environmental management.
• Knowledge of ISO 14001:2015 requirements and Environmental Management Systems.
• Experience preparing and maintaining documents for internal or external audits is an advantage.
• Familiarity with regulatory compliance documentation and environmental records management.
• Proficient in Microsoft Word, Excel, PowerPoint, and digital filing systems.
• Excellent organizational, analytical, communication, and follow-up skills.
• High attention to detail, accuracy, confidentiality, and the ability to meet deadlines.

PREFERRED QUALIFICATIONS

• ISO 14001:2015 Awareness, Internal Auditor, or Lead Auditor training.
• Experience in mining, construction, marine operations, or other regulated industries.
• Knowledge of ISO 9001 document control principles and corrective action management.
• Experience supporting environmental compliance audits and regulatory inspections.

Pay: Php35,000.00 - Php40,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person