Document Controller

Job Responsibilities

• Manage and maintain project documentation, including drawings, specifications, method statements, material submittals, inspection requests, RFIs (Requests for Information), technical submissions, reports, and correspondence.
• Register, log, track, and monitor incoming and outgoing documents to ensure proper documentation and traceability.
• Coordinate the preparation, submission, review, and distribution of RFIs, technical submittals, shop drawings, and other project-related documents.
• Maintain document registers and trackers, including submission dates, revision numbers, approval status, and pending actions.
• Ensure all documents are properly numbered, titled, classified, filed, and maintained in accordance with project document control procedures.
• Monitor document review cycles and follow up with relevant engineers, consultants, contractors, and clients on pending approvals and overdue submissions.
• Control drawing revisions and ensure that the latest approved drawings and documents are available to the project team.
• Maintain electronic and physical filing systems for easy retrieval, reference, and audit purposes.
• Manage document distribution and transmittals to ensure the correct documents reach the appropriate stakeholders.
• Maintain and update project documentation using document management systems and platforms.
• Assist project teams with the preparation of progress reports, document status reports, and other required documentation.
• Ensure confidentiality, accuracy, and completeness of project records.
• Support project audits and ensure compliance with company procedures, client requirements, and applicable project documentation standards.
• Coordinate with internal departments and external stakeholders to resolve document-related issues and maintain efficient information flow.
• Perform other document control and administrative duties as required by the project management team.

Required Qualifications and Experience

• Diploma or bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum of 3–5 years of experience as a Document Controller within a construction, engineering consultancy, or project management environment.
• Experience in handling construction project documentation, particularly RFIs, technical submittals, shop drawings, transmittals, and drawing registers.
• Familiarity with consultant-side document control procedures and coordination with contractors and clients.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PDF editing tools.
• Experience with document management systems and project platforms such as Aconex, SharePoint, or similar systems is an advantage.
• Strong organizational, filing, record-keeping, and document-tracking skills.
• Excellent written and verbal communication skills in English.
• High attention to detail, accuracy, and document revision control.
• Ability to manage multiple priorities, work under pressure, and meet strict submission deadlines.
• Strong coordination, follow-up, and problem-solving skills.
• Ability to maintain confidentiality and ensure the integrity of project records.

Pay: AED5,000.00 - AED7,000.00 per month

Work Location: In person