Document Controller

Document Controller

InSite are looking for a Document Controller on a fixed term basis (12 months) to join our growing team in Pembroke Dock. This is an excellent opportunity to play a key role in managing the documentation that supports complex engineering and design projects across the Oil & Gas, LNG, Nuclear and Renewables sectors. Full-time and part-time applications are welcomed.

The Role:

As a Document Controller, you’ll be responsible for maintaining accurate records of project documentation and ensuring consistent standards across all engineering projects. You’ll manage our Document Management System (DMS), ensuring that the information is properly stored, tracked and distributed across teams and clients.

In addition to your core document control duties, you’ll also provide support with cost tracking, invoicing, timesheet reporting, and other system-based activities that help keep our projects running efficiently.

This role will suit someone with strong attention to detail, excellent organisation skills, and an interest in supporting wider project and business control activities. This is a great opportunity for someone looking to develop a broader skillset within a dynamic, multidisciplinary consultancy.

Key Requirements:

· Minimum of 5 GCSEs (Grade C or above) including English and Maths, or equivalent.

· Previous experience in an engineering or technical project environment is desirable but not essential.

· Proficient in Microsoft Office (Excel, Word, Outlook).

· Experience using a Document Management System (DMS) (e.g. SharePoint, Aconex, or similar) though full training will be provided.

· Strong organisational skills and excellent attention to detail.

· Ability to handle multiple priorities and work deadlines.

· Willingness to learn and support a variety of business processes.

Key Responsibilities:

· Manage the flow of documentation across engineering and project teams.

· Ensure documents are accurate, properly formatted, and stored according to company standards.

· Maintain internal and external document numbering systems and version control.

· Coordinate document distribution and ensure timely updates to project teams.

· Track and report documentation status to help identify and resolve delays.

· Support activities including cost reporting and invoicing.

· Provide system administration support for internal tools (e.g. time entry, cost tracking).

· Build and maintain strong working relationships with both internal teams and external stakeholders.

· Carry out additional duties consistent with the scope, responsibilities, and level of role, as required.

About us:

InSite Technical Services Limited (InSite), part of Vulcain Engineering Group, is a UK-based engineering consultancy with an international footprint, delivering expert engineering design, project management, and technical support across a range of energy and industrial sectors.

With a strong track record in the oil refining, terminals, LNG, and renewables industries, InSite combines its specialist expertise with the scale, capability and global reach of the Vulcain group to help clients meet the challenges of the energy transition and deliver projects that support a more sustainable future.

Our team of experienced engineers and designers bring technical expertise and industry insight to every project, offering value, assurance, and innovative thinking from concept to execution. InSite specialises in conceptualising, designing, and supporting projects that have a lasting, positive impact on the world of tomorrow.

Closing Date: 8th November 2026

Benefits:

• Company pension
• Cycle to work scheme
• Employee mentoring programme
• Life insurance
• On-site parking
• Private medical insurance
• Referral programme
• Sick pay

Application question(s):

• This is an office based role and there is an expectation to be in the office 5 days a week. Are you able to fill this requirement?

Work authorisation:

• United Kingdom (required)

Work Location: In person