Document Controller

About the role

The Document Controller is responsible for managing, organizing, tracking, distributing, and maintaining project and technical documents to ensure that records are accurate, complete, secure, and readily accessible. The position ensures that the latest approved drawings, reports, correspondence, inspection records, permits, and other project documents are properly controlled and that outdated or superseded documents are not unintentionally used.

The Document Controller supports the Project Manager, Site Project Engineer, QA/QC personnel, contractors, consultants, and building operations team in maintaining proper documentation throughout the project lifecycle.

Key responsibilities

• Maintain an updated document register, including document number, title, revision, date received, sender, recipient, and status
• Maintain the register of architectural, structural, electrical, mechanical, plumbing, fire protection, and other technical drawings, as applicable
• Maintain organized records of inspection requests, inspection checklists, test reports, and material approvals
• Maintain records of daily, weekly, and monthly project progress reports
• Track contractor submissions, method statements, work schedules, material submittals, and other required documents
• Compile and organize final project documentation
• Track the submission of as-built drawings, operation and maintenance manuals, warranties, test certificates, permits, and commissioning reports, as applicable

About you

• Graduate of a bachelor's degree or associate degree in Office Administration, Information Management, Engineering Technology, Business Administration, or a related field
• Preferably 1–3 years of experience in document control, project administration, construction, engineering, or facilities management
• Relevant technical or document-control training is an advantage