Document Controller

Key Responsibilities

• Manage, maintain and organise project documents, both physical and electronic.
• Receive, register, distribute and track incoming and outgoing documents.
• Maintain document registers and monitor document submissions, revisions, approvals and status updates.
• Ensure the latest approved drawings, specifications and project documents are available to the relevant project teams.
• Coordinate with Project Managers, Site Engineers, consultants, clients and subcontractors on document submissions and follow-ups.
• Maintain project records, including LOA, PO, DO, VO, invoices, work programmes, method statements, inspection reports and project completion documents.
• Monitor document submission deadlines and follow up on outstanding documents.
• Ensure proper document filing, version control, confidentiality and record retention.
• Prepare document transmittals, submission logs, reports and other documentation as required.
• Assist in preparing project handover documents and compiling records for audits.
• Perform other administrative and documentation duties as assigned by the Management.

Requirements

• Diploma or Degree in Business Administration, Office Management, Information Management or a related field is an advantage.
• Previous experience in document control, preferably within the construction, engineering or infrastructure industry.
• Familiarity with construction project documentation, drawings, technical submissions and document registers.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Good organisational skills with strong attention to detail and accuracy.
• Able to manage multiple documents and meet deadlines.
• Good communication and coordination skills.
• Able to work independently and as part of a team.
• Fresh graduates with relevant qualifications and a willingness to learn are encouraged to apply.

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person