Document Controller

Position: Document Controller
Location: Abu Dhabi, UAE
Industry: EPC / Oil & Gas / Construction / Infrastructure
Experience: 5–8 years
Qualification: Bachelor's Degree with training in Document Control

Job Purpose

The Document Controller will manage and maintain project documentation, ensuring accurate registration, distribution, tracking, revision control, and archiving of technical documents and project correspondence in accordance with company procedures and client requirements.

Key Responsibilities

• Manage project documentation using document management systems, particularly Aconex.
• Maintain document registers, logs, transmittals, and distribution records.
• Control document numbering, revisions, status, and approval workflows.
• Receive, register, review for completeness, distribute, and track incoming and outgoing technical documents.
• Coordinate the submission and retrieval of drawings, specifications, procedures, reports, and other project deliverables.
• Manage project correspondence, including letters, emails, technical queries, and other formal communications.
• Monitor document review and approval status and follow up with relevant departments to ensure timely submissions and responses.
• Ensure documents are distributed to the correct recipients and that obsolete revisions are withdrawn from circulation.
• Coordinate with Engineering, Procurement, Construction, QA/QC, and Project Management teams to maintain accurate and up-to-date records.
• Maintain electronic and hard-copy filing systems, ensuring documents are securely stored and readily accessible.
• Ensure compliance with document control procedures, project requirements, and client-specific documentation standards.
• Prepare regular document status reports and highlight overdue submissions, pending approvals, and outstanding deliverables.
• Support project handover and close-out by compiling, checking, and organizing final documentation and records.

Qualifications and Experience

• Bachelor's Degree in a relevant discipline.
• Formal training or certification in Document Control is required.
• 5–8 years of relevant experience in document control.
• Proven experience with Aconex and other electronic document management systems.
• Experience in EPC, Oil & Gas, construction, or infrastructure projects.
• Good understanding of document control procedures, technical documentation, transmittals, revision control, and project correspondence.

Required Skills and Competencies

• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple documents, deadlines, and priorities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong coordination and follow-up skills.
• Ability to maintain confidentiality, accuracy, and document traceability.
• Ability to work effectively with multidisciplinary project teams.

Work Location: In person