Document Controller (Commercial Strategy and Transactions)

Purpose of the Role

The Document Controller is responsible for maintaining the integrity, accessibility, organisation and completeness of all documents supporting the Group's Commercial Readiness Programme, financing activities, governance requirements, and strategic transactions.

The role serves as the custodian of the Group's transaction data room, document management systems and supporting evidence required for investor, lender, legal, tax and financial due diligence processes.

Key Responsibilities

1. Data Room Management

• Maintain virtual data rooms and document/registers repositories.
• Upload, categorise and organise documents.
• Ensure document naming conventions and filing protocols are followed.
• Maintain version control across all transaction-related documents.
• Ensure supporting records remain current and complete.
• Track renewal dates and reporting deadlines.

2. Master Document Index

• Maintain the Commercial Readiness Master Index.
• Track document status, ownership and expiry dates.
• Monitor missing and outstanding documents.
• Coordinate collection of supporting evidence from internal stakeholders.

3. Investor Due Diligence Support

• Respond to document requests from advisers, investors, and lenders.
• Maintain due diligence request logs and response trackers.

4. Reporting Support

• Produce weekly document status reports.
• Prepare document completeness dashboards.
• Escalate missing critical documents.

Key Deliverables

• Virtual Data Room
• Master Document Register
• Missing Document Tracker
• Licence & Permit Register
• Due Diligence Request Log
• Document Completeness Dashboard

Qualifications

• Bachelor's Degree in Administration, Law, Business Administration, Management or related field.
• Minimum 2–5 years of experience in document control, administration or records management.
• Experience supporting legal, construction, real estate, financing or corporate transactions.
• Experience using virtual data rooms and document management systems.
• Strong attention to detail and document organisation skills.