Document Controller (Construction)

Amazon Plumbing Sdn Bhd is a premier provider of comprehensive water pipe works in Malaysia, renowned for its high-quality and reliable solutions. The company caters to residential, commercial, and industrial clients, offering installation, maintenance, and repair services.

In line with our business growth, we are looking for a qualified, driven and dynamic Dcoument Controller to join our team.

Requirements & Qualifications

• Diploma/Degree in Business Administration, Construction, Engineering or related field.
• 1–3 years of experience in Document Control, Project Administration or Construction Administration.
• Experience in the construction or engineering industry will be an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Familiar with document registers, drawing revisions, submissions and transmittals.
• Good organisational, communication and coordination skills.
• Detail-oriented, systematic and able to meet deadlines.
• Able to work independently and as part of a team.

Key Responsibilities

1. Document & Filing Management

• Maintain and organise project documents in both electronic and hardcopy formats.
• Maintain proper document registers, filing systems and records for easy reference.
• Ensure documents are correctly numbered, dated, filed and properly controlled.

2. Drawing & Revision Control

• Receive, register and distribute construction drawings and technical documents.
• Track drawing revisions, submissions and approval status.
• Ensure the latest approved drawings are available to the relevant project and site teams.
• Record and archive superseded drawings.

3. Document Submission & Follow-Up

• Prepare and manage document submissions and transmittals to clients, consultants and other parties.
• Monitor submission and approval status and follow up on outstanding documents.
• Ensure required documents are submitted within the required timeline.

4**. Project Records & Correspondence**

• Maintain project correspondence, reports, meeting minutes, method statements, material submissions, inspection records and other project documents.
• Record incoming and outgoing letters, emails and official communications.
• Assist the project team in compiling documents required for meetings, audits and project reporting.

5. Project Coordination

• Coordinate with Project Managers, Project Engineers, Site Supervisors and other departments on documentation requirements.
• Liaise with clients, consultants, subcontractors and suppliers regarding document submissions and related matters.
• Ensure relevant documents and information are distributed to the appropriate parties in a timely manner.

6. Project Handover & Archiving

• Assist in compiling and checking documents required for project completion and handover.
• Maintain as-built drawings and final project records.
• Ensure completed project documents are properly archived for future reference.

7. General Duties

• Ensure compliance with company and project document control procedures.
• Maintain confidentiality of project information.
• Perform other related duties as assigned by management.