Document Controller (Construction Industry)

Job Summary

We are seeking a proactive, organized, and detail-oriented Document Controller to support our engineering consultancy projects by managing technical documents, engineering drawings, and project records. The successful candidate will ensure all project documentation is accurately controlled, updated, distributed, and archived in accordance with company procedures, quality standards, and client requirements.

Key Responsibilities

• Manage and maintain all project documentation, including engineering drawings, technical submissions, reports, specifications, calculations, and correspondence.
• Control the issuance, receipt, revision, and distribution of project documents to clients, consultants, contractors, and internal project teams.
• Maintain accurate document registers, drawing registers, transmittals, and document tracking logs.
• Ensure only the latest approved revisions of drawings and documents are in circulation while preventing the use of obsolete versions.
• Coordinate document submissions to clients and relevant authorities, ensuring compliance with project requirements and submission schedules.
• Monitor document review status, approvals, comments, and outstanding submissions, and follow up with relevant parties where necessary.
• Archive completed project documentation in both electronic and hardcopy formats in accordance with company procedures.
• Support Project Managers and Engineers in document preparation, formatting, filing, and project record management.
• Ensure compliance with the company's Quality Management System (QMS) and document control procedures.
• Liaise with clients, consultants, contractors, and internal departments on all document control matters.
• Perform other document control and administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, Information Management, Construction Management or a related discipline.
• Minimum 2 years of relevant working experience in document control, project administration, or office administration, preferably within an engineering consultancy, construction, or project-based environment.
• Experience in managing engineering drawings, technical documents, drawing registers, revision control, and document transmittals is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience with Electronic Document Management Systems (EDMS) or similar document control platforms will be an added advantage.
• Strong organizational, record management, and time management skills with excellent attention to detail.
• Able to work independently, manage multiple priorities, and meet project deadlines.
• Good communication and interpersonal skills, with the ability to coordinate effectively with project teams, clients, consultants, and contractors.

Preferred Skills

• Experience supporting multidisciplinary engineering or infrastructure projects.
• Knowledge of ISO 9001 Quality Management System (QMS) documentation practices.
• Familiarity with online submission portals and Electronic Document Management Systems (EDMS).

Benefits

• Competitive salary commensurate with qualifications and experience.

• EPF, SOCSO & EIS.

• Professional training and career development opportunities.

• Collaborative and supportive working environment