Document Controller Cum Admin

• Responsible to provide general secretarial and administrative support including typing, preparing reports, presentations, recording, distributions and filling of all incoming and outgoing correspondence within timely.

• Maintain proper filing systems for smooth data retrieving in accordance to ISO 9001:2015 and ISO 45001:2018 standard.

• Receiving and handling phone calls, emails and correspondence letter.

• Organize and maintain comprehensive project documentation.

• Ensure all documents comply with internal systems and standards.

• Maintain accurate records of project activities, decisions, and correspondence.

• Provide administrative support to the project management team.

• Schedule and coordinate meetings, prepare agendas, and manage logistics.

• Maintain filing systems and support daily operational tasks

• Coordinate and follow up closely with clients for documentation, product briefings, and project updates.

• Maintain and update project schedules, action logs, meeting minutes, and progress reports.

• Track project deliverables and milestones to ensure deadlines are met.

• Prepare and distribute daily, weekly, and monthly progress reports.

• Use Microsoft Office Suite for document creation, reporting, and internal/external communication.

• Manage project rosters to ensure effective workforce allocation.

REQUIREMENTS:

·         At least diploma in Business Administration/Management.

·         At least 2 year(s) of working experience in the related field is required for this position.

·         Strong organization and documentation skills.

·         Good knowledge and skill in project management.

·         Proficient in Microsoft Office (Excel, Word, PowerPoint).

·         Proficient in verbal and written communication – Bahasa Malaysia and English.

·         Responsible, pleasant and independent personality.

·         Able to work independently with integrity and fully committed to all assigned task and duties.