Document Controller cum Admin

We are seeking a detail oriented Document Controller cum Admin to manage project documentation for a high profile development at pre-sedimentation pond project in Lubok China, Malacca. The role requires systematic record keeping, version control, and coordination with project teams to ensure compliance with company and contractual standards.

Key responsibilities

• Establish and maintain a comprehensive document control system for project records.
• Manage the receipt, distribution, and filing of all project documentation (drawings, contracts, reports, correspondence).
• Ensure version control and proper tracking of revisions to technical documents and drawings.
• Liaise with consultants, contractors, and internal teams to ensure timely submission and approval of documents.
• Maintain electronic and hard copy filing systems in accordance with company standards.
• Prepare document transmittals, registers, and status reports for management review.
• Support site and office teams with administrative tasks related to documentation and compliance.
• Safeguard confidentiality and security of sensitive project information.

Requirements

• Diploma/Degree in Business Administration, Engineering, or related field.
• Minimum 2–3 years of experience in document control, preferably in construction or engineering projects.
• Familiarity with MS Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work independently and follow up with coordination with multiple stakeholders.
• Good communication skills in English and Bahasa Malaysia.