Document Controller cum Admin (Site based)

Job Responsibilities

1. Administrative Management

• Handle daily administrative operations at the project office, including office supplies, document printing, filing, and general office coordination.
• Manage staff attendance records, overtime records, duty arrangements, and project accommodation and welfare matters.
• Receive and register visitors, documents, and correspondence from head office, suppliers, subcontractors, and other external parties.
• Assist in organising project meetings, including weekly and monthly meetings, and prepare meeting minutes and records.
• Maintain project administrative files, employee records, company documents, and other project-related documentation.
• Assist the Project Manager with administrative tasks, coordination, follow-up, and communication as required.

2. Construction Documentation Management

• Collect, prepare, organise, and maintain construction documentation throughout the project lifecycle.
• Handle construction submission and inspection documents, including inspection requests, quality inspection records, concealed work inspection records, inspection lot documents, and other relevant records.
• Coordinate with technical and site teams to ensure documentation is properly prepared, submitted, and updated in line with actual site progress.
• Assist in preparing documentation for project inspections, testing, handover, and completion, including as-built and handover documents.
• Maintain and update project documentation systems and digital platforms used for construction document management.
• Follow up with subcontractors on document submissions, document review, and stamping requirements.
• Provide supporting documentation to the commercial and cost control teams for variation orders, inspections, quantity verification, and project settlement.

REQUIREMENTS

• Diploma/Degree in Business Administration, Engineering, or related field.

• Previous experience in construction administration or construction document control will be an advantage.

• Strong organizational skills and attention to detail.

• Ability to work independently and follow up with coordination with multiple stakeholders.

• Fresh graduates are welcome to apply.