Document Controller cum Planner

About the role

This role involves managing and maintaining project documents, drawings, correspondence, technical documents, and project records. You will receive, register, distribute, track, and archive incoming and outgoing project documents, while ensuring proper document numbering, revision control, document registers, and filing systems. You will also prepare and maintain project schedules and programmes for engineering, procurement, manufacturing, delivery, installation, testing, and commissioning activities.

Key responsibilities

• Manage and maintain project documents, drawings, correspondence, technical documents, and project records
• Receive, register, distribute, track, and archive incoming and outgoing project documents
• Maintain proper document numbering, revision control, document registers, and filing systems
• Ensure the latest approved documents are properly controlled and distributed to relevant parties
• Prepare and maintain project schedules and programmes for engineering, procurement, manufacturing, delivery, installation, testing, and commissioning activities
• Develop and update project schedules using Primavera P6, Microsoft Excel, or other planning/scheduling software
• Monitor project progress against the approved baseline schedule and project milestones
• Collect progress updates from engineering, procurement, construction, and other project teams
• Prepare weekly/monthly progress reports, look-ahead schedules, and schedule updates
• Track critical activities, key milestones, delays, and potential schedule risks

About you

• Diploma or Degree in Engineering, Construction Management, Project Management, Business Administration, or a related field

• Experience in Document Control, Project Planning, or project administration in engineering/construction projects is preferred

• Familiar with document control procedures, revision control, project scheduling, and progress monitoring

• Good knowledge of Microsoft Office, especially Excel and Word

• Able to manage multiple tasks, documents, and deadlines

• Able to coordinate effectively with project teams, consultants, contractors, and other stakeholders

• Knowledge of engineering/construction project processes is an advantage

• Ability to communicate in Chinese is an advantage