DOCUMENT CONTROLLER – DATA CENTER (ELECTRICAL PROJECT)

About the Role:

We are seeking a detail-orientated document controller to support our data centre electrical project team. This role is open to fresh graduates and experienced candidates. Full training will be provided for junior candidates, while experienced hires will manage mission-critical documentation independently.

This role focuses on document control, filing, version control, distribution, and tracking. Technical review and sign-off remain with the electrical engineer.

Key Responsibilities:

• ⁠ ⁠Manage and maintain all project documentation, including drawings, shop drawings, as-built drawings, reports, permits, material certificates, inspection forms, test reports, commissioning scripts, O&M manuals, and handover documents.

• ⁠ ⁠Implement version control, naming conventions, document numbering, and documentation standards.

• ⁠ ⁠Organise and maintain both electronic and physical filing systems for easy retrieval and secure storage.

• ⁠ ⁠Review documents for completeness and accuracy before distribution to engineers, subcontractors, and clients.

• ⁠ ⁠Maintain document registers such as transmittals, RFI, submittals, and outstanding document trackers.

• ⁠ ⁠Follow up with engineers and contractors on outstanding documents and test reports.

• ⁠ ⁠Assist in document coordination tasks, including scheduling site visits, preparing meeting minutes, and updating project trackers.

• ⁠ ⁠Support internal and external audits by providing accurate documentation in a timely manner.

• ⁠ ⁠Ensure compliance with project quality standards, ISO requirements, and data centre confidentiality.

Who We're Looking For:

Experienced Candidates:

• Minimum 1–2 years of experience in document control, preferably in data centres, construction, or engineering projects.

• ⁠ ⁠Familiar with construction documentation, ISO 9001, QA/QC documentation, and handover documentation.

• Knowledge of data centre commissioning documentation is an advantage.

Entry-Level / Fresh Graduates:

• ⁠ ⁠No prior experience required.

• Diploma or degree in business administration, engineering, project management, or related fields.

• ⁠ ⁠Strong willingness to learn and attention to detail.

Other Requirements:

• ⁠ ⁠Good command of English and Bahasa Malaysia.

• ⁠ ⁠Required to communicate in Mandarin with Mandarin-speaking clients and contractors.

• ⁠ ⁠Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Highly organised, detail-orientated, and able to multitask.

• ⁠ ⁠Able to work on-site and follow up on deadlines.

Work Arrangement:

• ⁠ Full-time, on-site at Johor Bahru.

• Salary will be commensurate with experience.

• Shortlisted candidates will be required to complete an application form before interview arrangements.