Document Controller – Data Centre Project

About the role

We are looking for a Document Controller to join our Data Centre Project team. The successful candidate will be responsible for maintaining proper document control, ensuring accurate version control, timely distribution, and smooth coordination of project documentation.

Key responsibilities

• Maintain and update project documents including drawings, specifications, contracts, reports and correspondence.
• Manage document numbering, filing, indexing, revision and version control.
• Maintain document registers, master lists and records of incoming and outgoing documents.
• Receive, register, distribute and track project documents and transmittals.
• Monitor document submissions, reviews and approvals, and follow up on outstanding items.
• Ensure the latest approved documents are properly distributed to the relevant project teams.
• Coordinate with project managers, engineers, consultants, subcontractors and suppliers on document submissions and requirements.
• Handle construction-related documents such as shop drawings, method statements, material submissions, RFIs, inspection records and QA/QC documentation.
• Maintain proper records for project handover, including as-built drawings, O&M manuals, testing & commissioning documents and relevant certificates.
• Prepare document status reports and highlight pending approvals, missing documents, revisions and delays.

About you

• Diploma/Degree in Business Administration, Construction Management, Engineering, Information Management or a related field.
• Previous experience in Document Control, preferably within construction, engineering, MEP or Data Centre projects.
• Familiar with document numbering, revision control, document registers and submission/approval processes.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with document management systems such as Procore, Aconex, Autodesk Construction Cloud (ACC), SharePoint or similar will be an advantage.
• Good communication and coordination skills.
• Detail-oriented, organised and able to manage multiple documents and deadlines.
• Able to work independently and follow up effectively with different project parties.