Document controller (DCC)

Responsibilities

• Maintain the Master Document Register (MDR) and track document submissions, revisions, approvals and outstanding comments.
• Prepare and issue document transmittals to clients, consultants, vendors and subcontractors.
• Control engineering drawings, technical datasheets, calculations, material submissions, method statements and inspection documents.
• Ensure the latest approved documents are available to project and site teams.
• Coordinate with engineers, suppliers and subcontractors to obtain documents within project deadlines.
• Monitor client review status and follow up on overdue submissions and document resubmissions.
• Check document numbering, formatting, revision details and completeness before submission.
• Maintain organised electronic and hard-copy filing systems.
• Compile final handover documents, including as-built drawings, operation and maintenance manuals, warranties and test reports.
• Support the Project Manager with correspondence, meeting minutes and document status reports.
• Maintain document confidentiality and comply with client document control procedures.

Requirements

• Certificate or Diploma in Business Administration, Engineering or a related field.
• Minimum 2 years of document control experience, preferably in HVAC, construction, industrial or oil and gas projects.
• Familiar with document registers, transmittals, revision control and approval workflows.
• Proficient in Microsoft Word, Excel, Outlook and PDF software.
• Experience with Electronic Document Management Systems (EDMS) is an advantage.
• Good written and spoken English and Bahasa Malaysia.
• Organised, detail-oriented and able to manage multiple deadlines.
• Able to coordinate effectively with clients, vendors and project teams.
• Willing to travel or support site activities when required.