Document Controller (EDMS)

Document Controller (EDMS)

Experience: 3-7 Years

Location - Vadodara

Qualification: BE / B.Tech (Mandatory)

Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy

Job Description

We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar document management platforms, along with a solid understanding of version control, revision control, workflow management, and information governance.

Key Responsibilities

• Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or equivalent systems.
• Control document creation, review, approval, distribution, revision, and archival processes.
• Ensure compliance with document control procedures, information management standards, and project requirements.
• Perform document uploading, indexing, metadata management, classification, and archiving activities.
• Maintain accurate version control and revision control of engineering and project documentation.
• Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
• Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
• Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
• Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
• Generate reports and dashboards related to document status, compliance, and project progress.
• Support document retrieval requests and provide end-user assistance on EDMS-related issues.

Mandatory Skills

• Hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar EDMS platforms.
• Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management.
• Experience in document lifecycle management and information management practices.
• Understanding of engineering and project documentation standards.
• Proficiency in MS Office tools, especially Excel.
• Excellent coordination and communication skills.

Preferred Candidate Profile

3-7 years of experience as a Document Controller

Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred

Strong EDMS and information management background

BE/B.Tech is mandatory

Experience handling large volumes of engineering and project documents