Document Controller - Facade Design

Job Summary

We are seeking a detail-oriented Document Controller with experience in Facade Design to manage, track, and archive all technical documentation for our facade projects. You will act as the central hub for drawing management, ensuring that design variations, material submittals, and architectural approvals flow seamlessly between the engineering team, clients, main contractors, and consultants.

Key Duties and Responsibilities

Drawing & Design Data Management

• Control and track all facade design deliverables, including architectural concepts, shop drawings, standard details, calculations, and fabrication drawings.
• Maintain the Master Document Register (MDR) to ensure all revisions of structural calculations, thermal analyses, and acoustic reports are accurately logged.
• Distribute issued-for-construction (IFC) drawings and approved shop drawings to production and site installation teams, ensuring no obsolete designs are used.

Technical Submittals & RFI Coordination

• Process and track Material Submittals for facade components (e.g., aluminum profiles, glass units, brackets, gaskets, and sealants).
• Manage the Requests for Information (RFI) log, routing queries from the site or factory to the facade engineering team and tracking timely responses.
• Coordinate Field Change Requests (FCR) and design deviations, ensuring all modifications are formally approved and documented.

Quality, Compliance & Project Closeout

• Archive quality assurance records, including factory mock-up tests, visual mock-up (VMU) reports, and performance test certificates (air, water, structural).
• Compile comprehensive Operation and Maintenance (O&M) manuals and As-Built drawing packages for final handovers.
• Enforce company and project-specific document control procedures across the design team.

Systems & Collaboration

• Manage Electronic Document Management Systems (EDMS) such as Aconex, Procore, BIM 360, or internal servers to upload and download large scale drawings.
• Collaborate closely with Facade Designers, Project Managers, and Quantity Surveyors to track variations that impact project scope.

Job Requirements (Optional to include)

• Proven experience as a Document Controller, specifically within facade engineering, curtain walling, structural glazing, or building envelope contracting.
• Proficiency in EDMS platforms (e.g., Aconex, Newforma, Procore, ProjectWise).
• Strong understanding of drawing revisions, architectural terminology, and technical submittal workflows.
• High attention to detail with the ability to handle large volumes of heavy CAD/BIM data.
• Immediate joiner with Nil notice period.

Work Location: In person