Document Controller - Fitout

• Manage, maintain, and control all project documents, drawings, submittals, RFIs, transmittals, and correspondence.
• Establish and maintain an organized document control system for multiple interior fit-out projects.
• Receive, register, distribute, and archive project documents in accordance with company procedures.
• Track document revisions and ensure only the latest approved versions are circulated to project teams.
• Prepare and maintain document registers, logs, and trackers for drawings, material submittals, shop drawings, and technical submissions.
• Coordinate with Project Managers, Site Engineers, Consultants, Clients, and Subcontractors regarding document submissions and approvals.
• Ensure timely submission and follow-up of material submittals, shop drawings, and technical documents.
• Maintain both electronic and hard copy filing systems with proper version control.
• Support project teams in preparing project close-out documentation, handover files, and as-built records.
• Generate periodic reports on document status, pending approvals, and submission trackers.
• Ensure confidentiality, accuracy, and compliance with company document control procedures.
• Assist in maintaining ISO documentation and quality management records, where applicable.

Desired Candidate Profile

• Bachelor's Degree or Diploma in Business Administration, Engineering, or a related field.
• Minimum 3–5 years of UAE experience as a Document Controller in Interior Fit-Out, Joinery, or Construction projects.
• Interior Fit-Out experience is mandatory.
• Strong knowledge of document control procedures, transmittals, RFIs, material submittals, and shop drawing workflows.
• Experience handling consultant and client documentation throughout the project lifecycle.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (Aconex, Procore, EDMS, or similar) is preferred.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple projects and prioritize deadlines effectively.
• Strong communication and coordination skills.
• Ability to maintain confidentiality and work in a fast-paced environment.
• Immediate joiners or candidates with short notice periods will be preferred.