Document Controller I

Ensuring Chart’s Success…

Chart Industries is a leading global manufacturer of highly engineered equipment and solutions serving multiple applications in the Energy, Industrial, and Industrial Gas end markets. In March 2023 Chart Industries acquired the Howden Group, and the combined group is now represented in over 40 countries worldwide with over 11,700 employees. Our vision is to enable the vital processes of our customers and thereby promote a more sustainable world via our Nexus of Clean™ strategy. The combination of Chart and Howden furthers our global leadership position in process technologies with products and services in applications such as hydrogen, carbon capture, energy recovery, nuclear, water treatment, mining, and LNG to name a few. Together with customer-focused service solutions, including an extensive service network and market-leading digital diagnostics, we support our customers through the complete lifecycle of their assets. At Chart we have a strong corporate identity and a clear purpose - you will be a member of our team shaping the future of the company and participating in helping our customers and the world tackle some of the planet's most pressing issues.

What Will You Do?

Document control specialists will be responsible for providing professional and efficient clerical support to our team, which would include receiving, reviewing, categorizing, scanning, filing, and tracking documents using our company’s classification and organization systems.

Essential Duties and Responsibilities (scope)

• Work with clients, contractors, vendors, and internal stakeholders to issue and transmit requested documents
• Develop procedures for transferring digital files to the Document Management System (DMS) library
• Convert selected hard copy files to electronic format
• Train and assist team members in the use of document management software
• Retrieve documents in storage areas upon request
• Respond to requests for documents and distribute them as needed
• Implement related periodic documentation reviews.
• Coordinate the review and revision of procedures, specifications, and forms.
• Circulate proposed and final versions of proposed documents for review, coordinating with all appropriate departments to ensure correct departments are involved in the review and approval process.

Your Experience Should Be...

• Bachelor’s/Master's Degree in Engineering

• 4-6 years of experience in dealing with documentation

• Knowledge of records management procedures and standards

• Excellent verbal and written communication skills

• Proficient in Microsoft Office Word and Excel

• Ability to manage multiple and/or large projects

• Executive level communication skills

• Ability to work with minimal to no supervision

• Ability to quickly learn new skills, as required

Competencies

Championing Customer Needs

Thinking Globally

Acting Strategically

Learning Quickly

Acting with Integrity

Creating and Maintaining Networks

Controlling Costs

Driving Continuous Improvement

Evaluating and Implementing Ideas

Driving for Results

Working with Ambiguity

Assembling Talent

Working with Diverse Populations

Assessing and Understanding People

Setting a Strategic Vision