Document Controller (Pipeline Project)

The Document Controller is responsible for managing, controlling, and maintaining all project documentation related to the TAQA Pipeline Project, ensuring documents are accurately recorded, distributed, tracked, and archived in accordance with Company procedures, Client requirements, and project documentation standards. The role is critical in maintaining document integrity, version control, and timely communication between project stakeholders.

Key Responsibilities

Document Control & Management

• Manage the receipt, registration, distribution, tracking, filing, and archiving of all project documents.
• Maintain an accurate document control system in accordance with Company and TAQA project requirements.
• Ensure proper document numbering, revision control, and version management.
• Maintain document registers, transmittal logs, drawing registers, and correspondence logs.

Project Documentation

• Process and distribute incoming and outgoing correspondence, technical documents, drawings, RFIs, submittals, method statements, material approvals, and reports.
• Ensure all project documentation is submitted and recorded within contractual timelines.
• Maintain both electronic and hard copy filing systems in accordance with document control procedures.

Coordination

• Coordinate with Project Managers, Engineers, QA/QC, Procurement, Planning, and Site Teams to ensure timely document flow.
• Liaise with Client representatives, Consultants, and subcontractors regarding document submissions and approvals.
• Monitor pending documents and follow up with relevant stakeholders to ensure timely responses.

Reporting & Compliance

• Generate periodic document status reports and overdue document reports.
• Ensure compliance with Company Quality Management System (QMS) and project documentation procedures.
• Support internal and external audits by maintaining complete and accurate documentation records.

General Administration

• Maintain confidentiality of project information and documentation.
• Support project close-out activities by ensuring proper document handover and archiving.
• Perform other document control and administrative duties as assigned by Management.

Desired Candidate Profile

• Diploma or Bachelor's Degree in Business Administration, Engineering, or a related discipline.
• Document Control certification will be an advantage
• Minimum 5 years of relevant experience as a Document Controller within the UAE or GCC.
• Previous experience in Pipeline, Water Transmission, Utilities, Infrastructure, or EPC Projects is highly preferred.
• Experience working on TAQA, ADSSC, ADDC, TRANSCO, ADNOC, or similar utility projects will be an advantage.
• Strong understanding of engineering documentation and project workflows.