Document Controller / Project Administrator

We are looking for an experienced Document Controller / Project Administrator to support our ongoing construction projects in Qatar.

The candidate will be responsible for maintaining proper project documentation, controlling incoming and outgoing correspondence, preparing transmittals, tracking submissions, and supporting the project and management team with day-to-day documentation.

Key Responsibilities

• Maintain proper filing and document control systems for all projects.
• Register and track incoming and outgoing correspondence.
• Prepare letters, transmittals, document submissions and official project correspondence.
• Maintain logs for:
• Shop Drawings
• Material Submittals
• Method Statements
• RFIs
• MIRs/WIRs
• Inspection Requests
• NCRs
• Variations
• Payment Applications
• Authority approvals
• Maintain latest approved drawings and ensure superseded drawings are properly archived.
• Prepare weekly document status reports.
• Maintain project folders in both soft copy and hard copy.
• Assist in preparing weekly/monthly progress reports.
• Organize contracts, purchase orders, quotations, subcontractor documents and project records.
• Assist management with professional letters and emails.

Requirements

• Minimum 3–5 years experience as a Document Controller in the construction industry.
• Preferably with experience in Qatar.
• Very good English written and spoken.
• Strong knowledge of Microsoft Word, Excel, Outlook and PDF editing.
• Good knowledge of document numbering, revision control and submission procedures.
• Able to prepare professional letters and reports.
• Knowledge of Aconex, Procore, SharePoint or similar systems is an advantage.
• Immediate availability preferred.

Pay: QAR1.00 - QAR2.00 per month

Work Location: In person