Document Controller - Projects

Designation: Document Controller - Projects

Reporting to: General Manager

Job location: Mumbai

Company Profile:

ELECTROMECH INFRAPROJECT LTD., established in 2013, is a trusted multi-technical services provider in India. Electromech has a rich history in providing integrated solutions and its expertise to clients across various electrical, mechanical and networking fields. Our services span the entire value chain, from consulting, execution to maintenance, catering to industrial, data center, commercial, IT park, and warehouse sectors. With over 600 successfully completed projects across diverse industries, Electromech is a multi-state licensed GC MEP contractor and a proud ISO 9001, ISO 14001, and ISO 45001 certified entity. Our country-wide presence and adaptable resource structure enable us to offer superior quality services while optimizing costs and timelines.

Role Overview:

To support effective project coordination and documentation by preparing and maintaining project reports, managing project data and records, coordinating with clients and internal teams, and ensuring timely submission, tracking, and updating of project documents.

Key Responsibilities:

1. Project Reporting & Documentation

• Prepare and maintain all project reports accurately and systematically.
• Prepare and maintain weekly and monthly project reports.
• Ensure project reports are updated and submitted within defined timelines.
• Maintain accurate project records and documentation throughout the project lifecycle.

2. Data Management & MS Excel

• Manage and maintain project data accurately.
• Maintain project records and databases in an organized manner.
• Utilize MS Excel effectively for project data management, reporting, tracking, and analysis.
• Ensure accuracy and completeness of project-related information.

3. Document Control & Records Management

• Maintain project document registers and ensure proper version control.
• Ensure timely submission and tracking of project documents.
• Maintain records of document submissions, approvals, and pending actions.
• Ensure all project documents are properly organized, updated, and readily accessible.

4. Client & Internal Coordination

• Coordinate directly with clients regarding project documentation, submissions, and requirements.
• Coordinate with internal teams to obtain required project documents and information.
• Follow up with respective teams and stakeholders for pending documents and approvals.
• Ensure effective communication and coordination between project teams and clients.

5. Follow-up & Project Support

• Track pending documents, approvals, and submissions and ensure timely closure.
• Follow up with concerned stakeholders on outstanding requirements.
• Support the project team in maintaining accurate and updated project information.
• Ensure smooth flow of project documentation and information between all concerned teams.

Key Success Metrics (KPIs):

• Timely and accurate submission of weekly and monthly reports.
• Accuracy and completeness of project data and records.
• Timely submission and tracking of project documents.
• Proper maintenance of document registers and version control.
• Timely closure of pending documents and approvals.
• Effective client and internal team coordination.
• Proper organization and updating of project documentation.

Qualifications & Experience:

• Graduate / Diploma in any relevant discipline.
• Experience in project coordination, documentation, MIS, or project administration preferred.
• Proficiency in MS Excel and data management.
• Experience in maintaining project reports and documentation.
• Experience in client and internal team coordination will be preferred.

Skills:

• Project Coordination & Documentation
• Strong MS Excel & Data Management Skills
• Report Preparation & MIS
• Document Control & Record Management
• Client & Stakeholder Coordination
• Follow-up & Time Management
• Excellent Communication Skills
• Strong Attention to Detail and Accuracy

Employment Type:

Full-time, Permanent