Document Controller - Protege

Job Summary

To assist in project document control and site administrative activities, ensuring proper documentation, filing, record keeping, and coordination to support smooth project operations.

Key Responsibilities

A. Document Control

1. Maintain and update project documents, drawings, reports, correspondence, and records.
2. Ensure documents are properly filed, indexed, version-controlled, and readily accessible.
3. Record incoming and outgoing documents and track submission status.
4. Assist in distributing approved drawings and documents to relevant departments and site personnel.
5. Monitor document revisions and ensure outdated documents are properly identified.
6. Maintain softcopy and hardcopy filing systems for easy retrieval.
7. Assist in preparing and compiling project reports and documentation for management review.

B. Site Administration

1. Provide daily administrative and clerical support to the project team.
2. Maintain site attendance records, personnel lists, and other administrative documents as required.
3. Assist in preparing daily, weekly, and monthly site reports.
4. Coordinate with site personnel, consultants, contractors, and suppliers on documentation and administrative matters.
5. Assist in maintaining records of site materials, delivery orders, purchase requisitions, and related documents.
6. Support meeting arrangements, prepare meeting minutes, and follow up on assigned action items.
7. Ensure proper filing and timely submission of site documents.
8. Perform other duties as assigned by the immediate superior.

Requirements

• Bachelor's Degree in Business Administration, Management, Information Management, or a related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good organisational, documentation, and communication skills.
• Detail-oriented with good time management and coordination abilities.
• Willing to learn, work independently, and support a fast-paced project environment.
• Willing to be based at the project site.