Document Controller (QA/QC) – Energy Sector, Netherlands

Document Controller (QA/QC) – Energy Sector | Netherlands

We are looking for an experienced Document Controller (QA/QC) to join a major international project within the energy sector in the Netherlands.

This is an excellent opportunity to contribute to a complex engineering and construction programme, supporting the management, control, and traceability of quality documentation in a highly regulated environment.

The Role

As a Quality Document Controller , you will be responsible for managing, controlling, and maintaining quality programme documentation and recorded evidence of completed works.

You will ensure that all documentation is accurate, current, traceable, properly approved, and fully compliant with project, client, quality, and regulatory requirements.

Key Responsibilities

• Maintain document registers, logs, and associated metadata to ensure full traceability and audit readiness.
• Manage the complete document lifecycle, including registration, distribution, revision control, approval, archiving, and retrieval.
• Perform quality checks on project documentation, verifying format, completeness, accuracy, and required approvals.
• Coordinate document review and approval workflows with engineering, quality, construction, and project teams.
• Ensure effective version control and revision tracking, clearly identifying the latest approved documents.
• Distribute controlled documentation to internal teams, contractors, and relevant stakeholders.
• Review and incorporate minor comments into project documentation.
• Ensure final approved documents are correctly uploaded to the project’s Electronic Document Management System.
• Support the preparation and compilation of quality dossiers and final handover documentation.
• Track outstanding document actions and proactively follow up with the relevant stakeholders.
• Maintain the integrity and consistency of data across project documentation.

Documentation Scope

The position will involve managing quality and construction documentation such as:

• Inspection and Test Plans (ITPs)
• Technical drawings
• Material certificates
• Inspection and test reports
• Non-Conformance Reports (NCRs)
• Quality records
• Approval documents
• Construction and completion records
• Final quality dossiers

Requirements

• Previous experience as a Document Controller , preferably within a QA/QC or Quality Management environment.
• Experience working on large-scale energy, industrial, engineering, EPC, infrastructure, or construction projects.
• Strong knowledge of document control processes and document lifecycle management.
• Experience with Electronic Document Management Systems such as Aconex, SharePoint, BIM platforms , or similar systems.
• Good understanding of construction and quality documentation.
• Experience coordinating document review, approval, and distribution workflows.
• Ability to maintain full traceability and audit readiness of quality records.
• Strong understanding of revision control, document compliance, approvals, and controlled distribution.
• High attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to manage large volumes of documentation and multiple priorities.
• Strong communication and stakeholder coordination skills.
• Proactive approach to tracking, following up, and closing outstanding document actions.
• English at C1 level , both written and spoken.

What We Offer

• The opportunity to join a major international project within the energy sector.
• A complex and technically demanding project environment.
• Collaboration with international engineering, quality, and construction teams.
• Long-term professional development opportunities.
• Competitive salary and employment conditions.