Document Controller / Secretary – Construction

Who we are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.

Key Responsibilities

• Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements.
• Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers.
• Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence.
• Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements.
• Manage departmental emails, filing systems, document control, and records.
• Provide day-to-day administrative and coordination support to the Estimation/Tendering team.
• Ensure documents and information are properly organized and available within required deadlines.

Required Skills & Qualifications

• Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory.
• Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.
• Proficiency in MS Excel, Word, Outlook, and PDF/document management systems.
• Strong communication, coordination, follow-up, and organizational skills.
• Ability to manage multiple priorities and work effectively under deadlines.
• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• 4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company.