Document Controller -Site Based

Document Management & Control

• Receive, log, distribute, and archive all incoming and outgoing documents (letters, drawings, submittals, RFIs, etc.).

• Maintain updated logs for shop drawings, technical submittals, RFIs, site instructions, and variation orders.

• Ensure proper version control, document numbering, and revision tracking.

• Implement and follow standardized document management procedures and formats.

• Handle confidential or sensitive documents with appropriate access controls.

• Ensure documents are stored both physically and electronically in an organized and retrievable manner.

Reporting & Quality Assurance

• Generate periodic reports and document logs as requested by management or consultants.

• Maintain document filing systems in line with ISO and company quality standards.

• Support QA/QC audits by preparing, organizing, and retrieving relevant documents.

• Ensure readiness of documentation for project closeout, including as-built drawings, O&M manuals, and handover files.

Site Document Controller (Project Site)

• Coordinate with site engineers and subcontractors for timely submission of shop drawings and material submittals.

• Ensure site-related documents (e.g., WIRs, MIRs, method statements) are properly processed, recorded, and transmitted.

• Liaise with consultants and project management teams for document approvals and follow-ups.

• Maintain an organized site document room and ensure all hard copies are updated and available on-site.

• Support preparation of project handover documentation including as-built drawings, O&M manuals, and certificates.

• Meetings attendance, MOM

Head Office Document Controller (Senior and Junior)

• Manage the centralized document control system across multiple ongoing projects.

• Coordinate between departments (Contracts, Planning, Technical, Procurement) to ensure consistent document flow.

• Archive closed project documentation and ensure backup procedures and retention policies are followed.

• Support tendering, prequalification, and contract documentation processes as required.

• Train and support site document controllers on document control software and company procedures.

Job Qualifications:

• Bachelor’s degree in business administration or any relevant field.
• 2–5 years of experience in document control roles.
• Experience in document control, preferably in construction or engineering.
• Experience in handling large-scale project documentation.