Document Controller - Sportscape & Irrigation

Job Summary

We are looking for a detail-oriented and organised Document Controller to support our Sportscape & Irrigation projects. The role involves managing project documentation, coordinating submissions and approvals, maintaining accurate records, and supporting project coordination, procurement and compliance activities, including ISO audits.

Key Responsibilities

Maintain and organise project documents, records and filing systems for easy retrieval and reference.

Manage document submissions, approvals, revisions and distribution, ensuring the latest approved documents are available to relevant parties.

Coordinate project schedules, site availability, maintenance activities and permit requirements.

Prepare and submit progress reports, claims and supporting documentation within stipulated deadlines.

Prepare purchase orders, track procurement activities and coordinate material deliveries with suppliers.

Assist in preparing and revising shop drawings, technical submissions and other project-related documents.

Compile and maintain safety documents, risk assessments, operation manuals, as-built drawings and handover records.

Support the implementation and maintenance of the Company's ISO management system by maintaining controlled documents, records and procedures.

Assist in preparing documentation for internal and external ISO audits, including retrieving records, tracking audit findings and following up on corrective actions.

Monitor outstanding documentation and follow up with clients, consultants, suppliers and internal teams.

Support project audits, site inspections and other compliance requirements.

Perform other duties as assigned by the Project Manager.

Requirements & Qualifications

Diploma in Business Administration, Engineering, Building & Construction or a related discipline.

Minimum 1–2 years of relevant experience in document control, project administration or coordination.

Proficient in Microsoft Office applications, particularly Excel and Word.

Good organisational skills with strong attention to detail and the ability to manage multiple documents and deadlines.

Familiarity with ISO management systems and audit documentation will be an advantage.

Experience in construction, landscaping, irrigation or engineering projects will be an advantage.

Able to work independently and collaborate effectively with internal teams and external stakeholders.

ATS LANDSCAPING & CONSTRUCTION PTE LTD

Landscape & Irrigation solutions for private and commercial properties, as well as Synthetic Sports Surfaces.