Document Controls Administrator

Document Controls Administrator

Miron Construction Co., Inc. | Neenah Office

DEPARTMENT: Project Management

JOB CLASSIFICATION: Full-Time

FLSA CLASSIFICATION: Non-Exempt

REPORTS TO: Project Executive

POSITIONS SUPERVISED: None

TRAVEL REQUIRED: 0-5%

WORK SCHEDULE: Day Shift

POSITION SUMMARY

This position is responsible for organizing and coordinating project documents and conducting administrative work to support project teams.

ESSENTIAL FUNCTIONS

• Manages and maintains external document collaboration site, project contact directory, submittal logs, drawings, requests for information, and specifications for assigned projects.
• Facilitates vendor contracts from insurance to final project execution.
• Acquires and maintains approved certificates of insurance in addition to Builder's Risk insurance.
• Obtains and tracks company and subcontractor certified payroll reports.
• Collects and assembles closeout documentation to turn over to the client at project completion.
• Assists the project team with administrative work including, but not limited to, creating folders, running weekly reports, and printing large sets of drawings.
• Performs other related duties as assigned.

POSITION QUALIFICATIONS

• High school diploma or any combination of education or professional experience that would meet the responsibilities listed above.
• Understanding of construction administrative work is preferred.
• Capable of working with a variety of people in a fast-paced and deadline-driven environment.
• Able to multi-task, work efficiently both independently and collaboratively, and learn and adapt quickly while maintaining strong attention to detail.
• Well-organized and dedicated problem-solver.
• Proficient in Microsoft Office Suite 365.
• Prior experience with accounting software is a plus.

WORK ENVIRONMENT

Primarily an office environment with periodic visits to project sites.

ADA PHYSICAL DEMANDS

The following outlines how much on-the-job time is spent on specific physical activities. Under 1/3 of your time will be spent standing, walking, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, or crawling, tasting or smelling, and lifting up to 25 pounds. Up to 2/3 of your time will be spent sitting, using hands to finger, handle, or feel, and talking or hearing. Our office environment requires extensive computer work and the use of the phone.