Documentation Coordinator

Location: Colchester, Essex
Department: Quality and EHS
Company: Woods Air Movement, part of FläktGroup

About the role

We are looking for an organised and detail-focused Documentation Coordinator to join our Quality and EHS team in Colchester.

You will support the effective control and administration of technical documentation relating to product deliverables, ensuring documents are accurate, traceable and managed in line with FläktGroups Quality Management System and project requirements.

This is an excellent development opportunity for someone with previous administrative or coordination experience who is looking to build a career in document control within a regulated, project-driven engineering environment.

Key responsibilities

• Implement and maintain document control procedures to support defence and customer projects.
• Upload, maintain and track technical documentation packs within controlled document management systems.
• Ensure documentation is accurately indexed, version-controlled, traceable and easily retrievable.
• Maintain project document matrices, registers and tracking logs.
• Monitor documentation progress against project milestones and contractual deliverables.
• Identify and report documentation risks, delays or missing information.
• Coordinate the timely distribution and receipt of documentation between internal departments, suppliers, customers and third parties.
• Support compliance with Quality Management System and project requirements.
• Work collaboratively with colleagues and stakeholders to ensure documentation is complete and up to date.

About you

You do not need to be an experienced Document Controller, as training and development will be provided. However, you should have:

• Previous experience in an administrative, coordination or document-focused role.
• A strong interest in developing a career in document control.
• Excellent attention to detail and the ability to follow structured processes accurately.
• Good organisational and time management skills.
• The ability to manage multiple tasks and changing priorities.
• Competence in Microsoft Office applications, including Word, Excel and Outlook.
• Clear and professional written and verbal communication skills.
• A willingness to learn about Quality Management Systems and Ministry of Defence project documentation requirements.
• A proactive, reliable and collaborative approach to work.

About Woods Air Movement

Woods Air Movement was established in 1909 and continues to manufacture at its site in Colchester. We employ around 250 people across a range of functions, including sales, engineering, product assembly and testing.

Woods is part of FläktGroup, an international provider of HVAC products, systems, services and solutions.

Our Colchester site is FläktGroups Centre of Excellence for Axial, Air Movement and Fire Safety products. The site supports global customers across Building Services, Industrial, Original Equipment, and Tunnel and Metro applications.

Manufacturing activities in Colchester include assembly, product testing, stamping, machining, fabrication and metal forming.

Our values

Our culture is built around four key values:

Ambition
We set challenging goals, go the extra mile and strive for excellence in everything we do.

Entrepreneurship
We challenge the status quo, take initiative and look for efficient and effective ways to achieve our objectives.

Accountability
We do what we say we will do, take responsibility for our work and act with integrity.

Teamwork
We work collaboratively, transparently and inclusively, making the most of the diverse experience and resources available across the Group.

What we offer

• Competitive salary
• 25 days holiday plus bank holidays
• Hybrid working
• Christmas shutdown
• 4% pension scheme
• Life assurance
• Company sick pay scheme
• Enhanced family-friendly benefits
• Employee discount scheme
• Holiday purchase scheme
• Early finish on Fridays
• Cycle to Work scheme
• Free on-site parking
• Employee Assistance Programme
• Access to mental health support
• Learning and development opportunities
• Free tea and coffee
• Long Service Awards
• Optional Woods Sports & Social Club membership

Equal opportunities

We are an equal opportunities employer and recruit individuals based on their suitability for the role, qualifications and experience. We welcome applications from all communities and backgrounds.

Right to work

Due to limits on sponsorship allocations, we are currently unable to offer visa sponsorship for this position. Applicants must therefore have the right to work in the UK without requiring current or future sponsorship.

No recruitment agencies, please.

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