Document Management Governance Expert

Vos missions

Great assignments await you with our key account clients in rich and varied environments

Our client, a leading organization operating in a large-scale and highly regulated environment, is looking for a Document Management Governance Expert.

The expert will be responsible for setting up and implementing a harmonized Document Management or Knowledge Management System. The role combines hands-on system implementation, governance design, process optimisation, stakeholder coordination and user adoption.

• Set up, implement and harmonize a Document Management System (DMS) or Knowledge Management System (KMS).
• Develop the related document and information management governance framework.
• Define and maintain standards and procedures covering metadata, document location, version control, retention and archiving.
• Analyse existing document management practices and design efficient target processes.
• Coordinate with IT and relevant business teams to ensure system compatibility, successful data migration, data integrity, information security and process efficiency.
• Lead digitalisation and continuous-improvement initiatives related to document and knowledge management.
• Train and support users in document management and archiving best practices.
• Promote adoption and ensure the correct use of the implemented solution.
• Monitor compliance with document management policies and intervene when corrective action is required.
• Manage and align technical and business stakeholders throughout the implementation.

You have the following skills

• Bachelor’s degree in Information Management, Business Administration or a related field, or equivalent professional experience.
• Mandatory: concrete, hands-on experience setting up, implementing or harmonizing a Document Management System or Knowledge Management System.
• Proven experience defining document or knowledge management governance frameworks.
• Strong knowledge of metadata management, document location, version control, retention policies and archiving.
• Experience coordinating system integration, data migration and data-quality activities.
• Experience with digitalisation initiatives and change management.
• Ability to establish structured document control procedures and processes from scratch.
• Strong organisational, analytical and process-improvement skills.
• Excellent stakeholder management and communication abilities.
• Native French or Dutch, with a good command of the other national language and English.

Votre profil

• • You have at least 5 of professional experiences in IT
  • If you are at least fluent in FR/ENG/NL it’s best
  • You’re eager to learn, motivated and curious
  • Let’s have a chat !

Advantages

• Hospitalization insurance (partner/children incl.)
• Group insurance
• Dental insurance (partner/children included)
• 20 days statutory paid vacations (legal vacations cumulated for 1 year of work)
• 11 days recovery time work 38/40 per year (= annual average: 1 day per 20 days worked) if the client asks you to work 8h/day
• Representation fee net per month.
• Internet fee of € 40 per month.
• Company car with national fuel card OR Public transport reimbursed OR mobility package.
• Daily fee of 5.50€ net /day provided.
• Subscription GSM unlimited calls for Belgium (ITS subscription)
• Training plan (e-learning - certification at ITS charge)

Extra advantages:

• Being a rather small team in BE (6 in back-office), we’re very close to each of our consultants and we differentiate ourselves trying to really take care of you and make you grow with us and within our different clients.
• Regular follow-up (every 3 to 6months depending on your needs/will)
• Regular teambuilding to meet-up and have fun (every 3 months more or less)
• Flexibility and trust
• Benefits of still being part to a bigger group (ITS Group) and having access to resources and of a larger team of Experts
• Co-optation system because sharing is caring!

Processus de recrutement

• 1st pre-screening on the phone to discuss about your search and conditions and our first potential opportunities matching.
• Job descriptions sent and Teams meeting fixed with us (HR and Sales) to dig into your experience and the role.
• Package proposal so we all agree beforehand.
• Your CV is sent to the different clients you’ve agreed to, to find the best mission for you!