Document Management Specialist

Neomark Company Overview:

· Founded in 1996 and located in Oviedo, FL, Neomark, Inc.

· Neomark is a leading supplier of a broad range of mechanical, electrical and heat transfer products for the power generation industry.

· Main products include industrial valves, process instrumentation, filtration, electrical equipment, hard to find obsolete parts, etc…

· Key customers include Siemens Energy, Mitsubishi Power Americas, etc…

Office Hours:

· 8:00AM-5:00PM Eastern Monday to Friday with a one hour lunch break.

o Must have ability to work additional hours when necessary to meet project deadlines.

· Neomark is a standard sales office environment and employees work full time in-office.

Position : Document Management Specialist

Essential Duties & Responsibilities

· ManageSpreadsheet schedule of all Documentation Due for existing orders.

o Establish and maintain a prioritized list of documents to be completed each day.

o Track and report Documentation Metrics to Engineer(s) and Management on a daily and weekly basis.

· Hold Kick off meetings with the Engineer, Technical Sales Support and Order Manager(s) when Orders are Populated via Customer’s Web Portal.

o Purpose of this meeting is to determine Document submittal Expectations, Responsibilities and open Action Items.

· Document Creation and Submittal

o Retrieve and Review all Document Packages, including Test Reports from different Manufacturers.

o Downloading Documentation from Suppliers Website/Portal

· Including Proper Naming and Filing Conventions

o Review the Packages for Formatting, Completeness and Accuracy.

oMust Ensure Doc. Packages include the latest version of the Document

· Ex.

o Operation and Instruction Manual

o Catalogs

o Organize and format all documentation

o Following both Neomark and Customer requirements

· Naming and Filing Conventions

o Submit Documentation Packages to the customer via Dedicated Document (Web) Portal.

o Keep a good record of Documents Submitted and Approved, including dates.

· Teamwork and Cooperation:

o Neomark’s success is directly related to teamwork, cooperation and positive attitudes amongst all employees. Because Neomark is currently a small business, all employees are required to “wear many hats” and perform tasks not directly stated in their job description. Neomark’s ultimate goal is to provide the best possible service to our customers to “Make ‘em Say WOW!” and keep them coming back for more. All employees agree to be Strong Team Players and take on any task deemed necessary to achieve this goal.

· Deadline Driven:

o All Documents and Quotes must be highly managed/coordinated to ensure deadlines are met.

o Must have the ability to work additional hours when necessary to meet project deadlines.

· Highly Self Organized and Detail Oriented:

o All information must be recorded and organized in a clean consistent manner

o Extreme attention must be paid to ensure accuracy of all:

o Part numbers/descriptions

o Specification details

o Dates

o Terms & Conditions

· Willingness and ability to carry out instructions exactly as directed

· Customer Service Driven:

o Must go above and beyond to exceed customers’ expectations.

o Ability to proactively communicate issues.

Qualifications and Experience:

· Education:

o College Degree in related field or 2 years’ experience in similar role is preferred but not required.

· Highly Self Organized and Detail Oriented:

o All information must be recorded and organized in a clean consistent manner

o Extreme attention must be paid to ensure accuracy of all:

o Part numbers/descriptions

o Specification details

o Dates

o Terms & Conditions

o Etc…

· Willingness and ability to carry out instructions exactly as directed

· Ability to handle large volume of work in a fast paced, time sensitive environment.

· Professional Written and Verbal Communication skills

o ability to interpret and effectively communicate technical information

· Fast Learner

· Highly Self Sufficient and able to take complete ownership of responsibilities

· Excellent Critical thinking skills

· Deadline Driven:

o All Documents and Quotes must be highly managed/coordinated to ensure deadlines are met.

· Customer Service Driven:

o Must go above and beyond to exceed customers’ expectations.

· Highly Proficient Computer Skills:

o Excel

o Outlook

o MS TEAMS

o Word

o Adobe Acrobat

o Access database

Pay: $40,000.00 - $45,000.00 per year

Work Location: In person