Document Processor (Cebu)

I. Job Summary

The Document Processor is responsible for accurate and timely processing of manufacturing and inventory transactions in the ERP system. The role supports production operations by creating and updating production documents, recording material consumption and production outputs, and processing inventory movements and finished goods transfers. The position also ensures the accuracy and completeness of transaction records, maintains proper documentation, coordinates with cross-functional teams, and supports inventory accuracy and system data integrity.

II. Roles and Responsibilities

· Perform job functions consistent with the corporate vision, mission statements, and core values of the company.

· Create and close Production Documents (PRD) in the ERP system based on the approved Master Production Schedule (MPS).

· Process material consumption transactions in the ERP system based on approved production documents and actual material usage.

· Encode and update production output transactions in the ERP system accurately and on a timely basis.

· Receive and ship material balances in the ERP system to ensure proper recording of inventory movements.

· Process the transfer of finished goods to the Outbound Warehouse in the ERP system.

· Ensure the accuracy, completeness, and timeliness of all assigned system transactions and related documents.

· Verify production documents and supporting records prior to processing transactions in the system.

· Monitor pending and incomplete transactions and coordinate with the departments concerned for timely resolution.

· Report system issues, transaction discrepancies, and potential sources of inventory variances to the immediate superior.

· Coordinate with Planning, Production, Warehouse, and Inventory teams to facilitate accurate and timely transaction processing.

· Maintain proper filing and safekeeping of production and transaction documents in accordance with company procedures.

· Assist in inventory count activities and validation processes to support inventory accuracy.

· Assist in reconciling transaction records and resolving discrepancies as assigned.

· Prepare and submit required transaction reports and records on a timely basis.

· Participate in continuous improvement initiatives, Health and Safety programs, and other company activities.

· Perform other duties and responsibilities analogous, related, or incidental to the foregoing, as may be assigned by the immediate superior.

III. Qualifications and Education Requirements

· At least college level or graduate of vocational course.

· At least two (2) to three (3) years of work-related experience in a manufacturing set-up as a encoder.

IV. Preferred Skills

· Ability to read and follow work instructions and standard operating procedures (SOPs).

· Ability to prepare and complete production reports accurately and legibly.

· Knowledge of ERP systems is an advantage.

· Computer literate and proficient in Microsoft Word and Excel.

· Typing speed of at least 40 words per minute (WPM).

· Strong attention to detail and accuracy in data entry and document processing.

· Demonstrates accountability, reliability, and self-discipline in performing assigned duties.

· Good attendance and punctuality record.

· Ability to work effectively in a team and coordinate with different departments.