DOCUMENT SCANNING TECHNICIAN

DOCUMENT SCANNING TECHNICIAN

Salary Grade: 4 $17.71/hour

Shift Available: Full – Time (Non-Exempt)

Office Hours: 8:30 AM to 5 PM Monday through Friday (Actual work hours established by department to include unpaid lunch)

Budgeted Hours: 7.5 hours per day / 37.5 hours per week

Summary of Job Functions:

1. Ensures that digital records are securely stored and correctly classified within the county’s electronic document management system, in compliance with county retention schedules and Pennsylvania Historical and Museum Commission (PHMC) guidelines.
2. Work with sensitive and confidential documents from various county departments and offices
3. Prepare paper records for scanning by removing staples, paper clips, and bindings.
4. Organize and sort records based on retention schedules and indexing requirements.
5. Operate high-speed scanners and associated software to capture digital images of documents.
6. Index scanned images with accurate metadata (e.g., case number, parcel ID, document type, date).
7. Perform quality control checks to ensure images are clear, complete, and properly indexed.
8. Identify records that are damaged or unsuitable for scanning and escalate as needed.
9. Follow privacy, confidentiality, and records management policies, including HIPAA or CJIS if applicable.
10. Assist with uploading, filing, or archiving digital records into the county’s document management system.
11. May assist with the destruction of original documents after digitization and retention approval.
12. Support other records management tasks such as inventorying, labeling, or retrieving documents.
13. Receives files, papers, and boxes from all county offices via interoffice mail.
14. Retrieves files and boxes from storage. Sorts, packs, and addresses records and send to all County offices via interoffice mail.

Other Duties:

1. Attends meetings and trainings as required.
2. Performs other job-related duties as assigned.

Minimum Training and Experience:
High school diploma or equivalent. Six to twelve (6-12) months working experience in clerical assignments. Use of Microsoft Office Suite (especially Outlook, Excel, and Word). Must possess a valid Pennsylvania driver's license and a willingness to travel as needed.

For more information contact HR at 814-355-6748 or [email protected]

Centre County Government is an Equal Opportunity Employer