Document Specialist

Role & responsibilities

Brief introduction: As a Document Specialist, you will be creating engaging brand-compliant presentations, and documents to support the internal stakeholders as well as assist teams in enhancing client output. A Document Specialist will shape the visual aspects of presentations and word documents.

Responsibilities:

• Conceptualize visualization options based on requirements outlined
• Ensure final graphics, layouts and reports are client-ready, professional, visually appealing and complement the message
• Designing and building visuals, infographics, illustrations etc.
• Preparing rough drafts, presenting ideas, and discussing with team members, if need be, to arrive at the best option
• Follow brand guidelines and use appropriate colours and layouts for each graphic
• Work in co-ordination with projects teams to help polish the reports mainly in MS PowerPoint. Formatting support may be needed for MS Excel and MS Word in some occasions
• Provide support to leadership and various teams concerning designing and creating reports mainly in PPT (occasional support on Excel and Word), which may be used internally for company-wide meetings or externally for client meetings
• Suggest and implement changes concerning the layout of content and design elements of reports including adding visuals, charts, and relevant graphics
• Correct formatting and make aesthetic changes as and when required
• Perform quality control checks to ensure quality • Leverage best practices to achieve operation efficiency
• QC and follow the best practices to increase efficiencies
• Stay abreast with the latest design trends for visualization

Preferred candidate profile

• Any graduate degree (BFA, BDes, or similar would be preferred)
• 2 to 5 years of experience as a Document Specialist working on PowerPoint & Word formatting
• Adept with the MS Office Suite (viz., PowerPoint, Word, and Excel) •
• Any experience on ThinkCell, SharePoint would be an added advantage
• Past experience on using AI for any relevant project work would be an added advantage
• Comfortable to switch between working independently or as part of a team-based on projects and requirements
• Ability to work based on multiple brand-specific guidelines and rules
• Ability to work on multiple projects at a time
• Excellent communication and interpersonal skills