Document/Admin Assistant

Vacancy Title: Document ControllerAdmin Assistant

Vacancy Location: Timehri, Guyana

Engagement Type: Permanent

Who are we? Here at Mowlem Group, we stand at the forefront of civil engineering, and we are proud to be a trusted name in delivering construction, engineering, and infrastructure solutions. We combine technical expertise with a commitment to excellence to bring complex projects to life and we do this safely, efficiently, and sustainably.

We are currently making significant contributions to infrastructure projects around the globe and our commitment is to set the benchmark for technical excellence, offer bespoke and agile services devoid of unnecessary red tape, nurture local expertise to bolster economic resilience, and uphold the highest ethical standards unwaveringly.

With some incredible international projects currently breaking ground and on the horizon, this is a really exciting time to join the team at Mowlem Group.

The Role Are you a highly organised and detail-oriented professional who enjoys variety and thrives in a fast-paced environment? We are looking for an enthusiastic Administrative & Document Assistant to join our team and play a key role in supporting the smooth operation of our business.

Working closely with multiple departments, you will build strong relationships, contribute to process improvements, and gain exposure to a broad range of business functions. If you are a proactive problem-solver with excellent organisational skills, a keen eye for detail, and a passion for delivering exceptional support, then this role is perfect for you.

Key Responsibilities

• Ensure documents are correctly numbered, named, formatted, version-controlled, and stored
• Manage document revisions and ensure the latest approved versions are available to relevant stakeholders
• Coordinate the review, approval, and issue of documents in accordance with established procedures
• Maintain accurate records of document status, revisions, approvals, and distribution
• Prepare and issue document transmittals and maintain distribution records
• Monitor outstanding document reviews and approvals and follow up with relevant stakeholders
• Archive superseded and obsolete documents in accordance with document-control procedures
• Liaise with project teams, clients, consultants, contractors, and suppliers regarding document submissions and queries
• Produce document-control reports, registers, and status updates as required
• Support internal and external audits by maintaining accurate and traceable documentation
• Ensure documents are stored securely and that access is controlled appropriately
• Promote compliance with company document-control procedures, quality requirements, and applicable standards.
• Provide day-to-day administrative support to staff
• Prepare correspondence, reports, presentations, and other business documents
• Manage incoming and outgoing correspondence, courier services, and office communications
• Maintain accurate filing systems and document control for both electronic and hard copy records
• Coordinate office maintenance, repairs, and service requests
• Coordinate travel arrangements, accommodation, and transportation for employees and visitors when required
• Support the smooth day-to-day operation of the office

Essential Criteria Your Experience & Skills Diploma or equivalent in a related discipline

Experience in a similar role

Exceptional administrative skills

Keen eye for detail

Why Work for Mowlem Group? Competitive salary

Holiday allowance

Employee Assistance Programme

Money towards professional subscription fees that are relevant to your role

Employee Referral Programme

How To Apply Please click Apply Now

NB: We do not accept speculative CV's from recruitment agencies.

Mowlem Group is very pleased to be an equal-opportunities employer. We are committed to building a diverse and inclusive environment where our people feel welcomed, valued and included. As an international company operating across multiple regions, cultures, and communities, we value individuals for who they are, and we know that our strength lies in the diversity of our people. We want you to have the best possible interview experience with us, so we are committed to creating an accessible and inclusive recruitment process. If we can make any reasonable adjustments or accommodations due to a disability, please don't hesitate to let us know.