Documentalist – Audiovisual Content

🎥 Documentalist – Audiovisual Content

📍 Brussels (Hybrid) | 🏛️ European Institutional Environment

WESTPOLE is looking for a Documentalist – Audiovisual Content to support a European institutional audiovisual service.

In this role, you will be responsible for the acquisition, documentation, and legal validation of audiovisual content (photo, video, podcast), ensuring the integrity, compliance, and accessibility of the EU audiovisual archive.

🔍 Key Responsibilities

Audiovisual Content Management (Core Responsibility)

• Acquire, analyze, and organize audiovisual assets (photos, videos, audio)
• Work with the Beluga Media Asset Management (MAM) system
• Create, validate, and maintain high-quality metadata (descriptions, credits, technical information)
• Perform quality checks before archiving

Legal & Compliance Support

• Verify the completeness of copyright and licensing documentation (EU ownership, CC BY 4.0, approval and release forms)
• Identify potential compliance issues (missing rights, incorrect licensing)
• Escalate complex cases to Intellectual Property Rights (IPR) experts

Operational Support

• Support colleagues from other Directorates-General and the JRC with technical requirements (formats, resolutions, delivery standards)
• Prioritize and handle urgent requests related to publications, events, and social media
• Contribute to smooth daily operations and business continuity

💡 Who We Are Looking For

• Reliable and autonomous professional with strong organizational skills
• Highly detail-oriented, with a strong focus on quality, accuracy, and compliance
• Able to combine repetitive documentation tasks with more complex case handling
• Comfortable working with both technical and non-technical stakeholders
• Resilient and adaptable in a multicultural institutional environment

🔧 Required Skills & Experience

Mandatory

• Experience in audiovisual documentation, archiving, or media asset management
• Ability to review legal documentation (rights declarations, approval forms)
• Basic knowledge of copyright and licensing frameworks (e.g., CC BY 4.0)

Technical & Functional Skills

• Experience with Media Asset Management tools (preferably Beluga )
• Strong attention to detail in metadata management, indexing, and quality control
• Knowledge of audiovisual file formats (high-resolution photography, M4 video, podcast/audio formats)
• Ability to process large volumes of content while maintaining accuracy

🎓 Education & Profile

• University degree or equivalent experience in: Archiving / Information Management; Media, Audiovisual Studies, or Cultural Heritage; Data or Content Management
• Experience within EU institutions or a similar public/institutional environment is considered a strong asset.

🌐 Languages

• English: Minimum B2 level (required)
• French: Considered an asset