Documentation and Control Engineer

We are looking for a detail-oriented and organized Documentation and Control Engineer with experience in project documentation and engineering document control to manage, maintain, and monitor engineering and project-related documentation for the Project, Solution, and Service Departments.

The role is responsible for ensuring that engineering documents, forms, templates, databases, and project records are properly maintained, updated, secured, and accessible to authorized personnel. The position will also coordinate with different teams to ensure the timely completion of required documentation and compliance with company standards and procedures.

Key Responsibilities

• Maintain and update standard forms, templates, engineering databases, and departmental documentation.
• Organize, secure, track, and monitor critical documents, ensuring proper filing and accessibility.
• Monitor documentation requirements for ongoing projects, including project billing and supporting documents.
• Assist project teams in preparing, organizing, and maintaining documents required for project execution.
• Handle and monitor project documentation, including drawings, specifications, submittals, transmittals, reports, billing documents, and document revisions.
• Maintain and update the engineering database with the latest information, forms, and reports.
• Coordinate with Project, Solution, Service, and other departments to gather and verify required documentation.
• Assist in the preparation, review, and organization of documents necessary for departmental and project operations.
• Ensure documentation complies with company policies, procedures, and applicable standards.
• Prepare regular reports on document status, pending requirements, and updates for departmental heads and stakeholders.
• Monitor outstanding documents and follow up with concerned personnel to ensure timely submission.
• Maintain accurate and organized digital and physical filing systems.
• Perform other documentation and engineering administrative tasks as assigned.

Qualifications

• Bachelor’s Degree in Mechanical or Electrical Engineering, preferably with experience in project documentation or document control.
• At least 1 to 2 years of experience in project documentation, document control, or engineering documentation.
• Hands-on experience handling project documents, such as drawings, specifications, submittals, transmittals, reports, billing documents, and document revisions is highly preferred.
• Experience in engineering, construction, HVAC, MEPF, data center, or other technical projects is an advantage.
• Strong understanding of document control, filing systems, document tracking, and version control.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with Google Workspace, document management systems, or engineering databases is an advantage.
• Strong attention to detail and ability to maintain accurate and organized records.
• Good written and verbal communication skills.
• Strong coordination, follow-up, and time-management skills.
• Ability to work independently and coordinate effectively with multiple departments.
• Able to handle confidential and sensitive company information with discretion.

Preferred Experience

• Project documentation experience in engineering, construction, HVAC, MEPF, or data center projects.
• Familiarity with engineering drawings, technical reports, project submissions, and document revision tracking.
• Experience coordinating documentation with project teams, contractors, clients, or other stakeholders.