Documentation Assistant

Technical Services - Permits and Licenses:

• Assist in compiling documentary requirements for permits, licenses, clearances, certifications, and other regulatory applications.

• Prepare document checklists based on requirements provided by the Technical Services Officer or Department Head.

• Collect and organize plans, technical documents, certifications, corporate documents, receipts, endorsements, and other supporting requirements from concerned departments.

• Check documents for completeness, proper signatures, dates, and required attachments prior to submission.

• Prepare photocopies, scanned copies, certified copies, and other document sets required for government submissions.

• Maintain an organized filing system for all permits, licenses, applications, clearances, certificates, and related documents (both physical and e-file)

• Properly label and file documents according to project, permit type, application, and date.

• Update the status of applications, submissions, deficiencies, approvals, releases, and renewals of all applicable permits and licenses

• Assist in preparing application forms, transmittal letters, request letters, endorsements, and other routine correspondence.

• Coordinate with authorized company representatives and government offices regarding the status of submitted documents.

• Coordinate with Engineering, Planning, Construction, Accounting, Loans, Sales, and other departments to obtain required supporting documents for submission or compliance.

• Other task or responsibilities assigned by the management

Required Qualifications:

1. Bachelor's Degree in Business Administration, Office Administration, Real Estate Management or a related field; Vocational course may be considered
2. Fresh graduate may be considered, preferably with internship of administrative experience