Documentation Associate (Titling)

Core Functions

Ensures the accurate and timely preparation, coordination, and submission of titling-related documents as well as titling fees for BIR eCAR processing, supporting smooth title transfers and compliance with regulatory and bank requirements.

Key Responsibilities

• Prepares request and gathers documentary requirements for BIR Electronic Certificate Authorizing Registration (eCAR) application including withholding tax, documentary stamp, Contract-to-Sell, Tax Declaration among others. Submits the gathered documents to BIR for verifying information in the BIR Database.
• Coordinates with both Buyer and BIR if there are discrepancies in the information submitted by the Buyer and the information in the BIR database, e.g. buyer's Tax Identification Number.
• Follows up with Accounting for the payment of taxes necessary for business operations, i.e. BIR 1606, 2000-OT, Transfer Tax, Certified True Copy of the Condominium Certificate of Title, Tax Declaration, and Official Receipt's Payments, to avoid incurring penalties and interests from the partner banks and/or the BIR.
• Works closely with the BIR Liaison Officer, who facilitates the payment of taxes and submission of client documents to BIR for eCAR processing.
• Ensures documents are submitted to the financing bank and all requirements complied with within 90 days to avoid buy-back of units.
• Follows up with BIR Liason Officer for the issuance of the Electronic Certificate Authorizing Registrations (eCAR). Once client's documents are cleared by the system from discrepancies and errors, BIR will automatically print the eCAR. Once eCAR is received, forwards it to Documentation Officer for the processing of the title at the Registry of Deeds.
• Turns over the generated eCAR to Documentations Officer for the processing of Title Transfer or Title Issuance.

Job Qualifications

• Preferably a graduate of any Business-related course
• With prior experience in real estate and government compliance.
• Must have the ability to negotiate deals, dependable, resourceful, reliable and honest.
• With good working attitude, systematic, flexible, result-oriented, keen to details and can work under pressure with less supervision.
• Computer literate (Proficient in MS 365 most particularly MS Excel) and with good communication skills
• Attention to Detail
• Organizational & Time Management
• Problem-Solving
• Integrity and Confidentiality
• Communication & Collaboration