DOCUMENTATION CLERK (5 Days work)

About the role

Orient Express Container (Hong Kong) Company Limited is seeking a dedicated and organised Documentation Clerk to join our team in Wan Chai. This is a full-time position working five days per week. In this role, you will be responsible for managing and maintaining accurate records and documentation essential to our container logistics operations. You will be the cornerstone of our records management and document control function, ensuring all documentation is properly filed, indexed, and retrievable to support seamless business operations.

Key responsibilities

• Receiving, logging, and cataloguing incoming documentation and records in accordance with company procedures and filing systems
• Maintaining and organising physical and digital filing systems to ensure all documents are properly stored and easily retrievable
• Verifying the completeness and accuracy of documentation, including bills of lading, customs forms, shipping manifests, and container records
• Processing and distributing documents to relevant departments in a timely manner
• Scanning and digitising paper documents to maintain both physical and electronic records
• Preparing document bundles and shipment files for dispatch and delivery
• Performing regular audits of records to ensure accuracy and compliance with regulatory requirements
• Monitoring document retention policies and disposing of outdated records in accordance with legal and company requirements
• Assisting with general administrative duties to support the documentation and records management team
• Liaising with internal departments and external parties regarding documentation enquiries and requests

What we're looking for

• Proven experience in records management, document control, or a similar administrative role within logistics, shipping, or a related industry
• Strong organisational and filing skills with meticulous attention to detail
• Proficiency in using document management systems and Microsoft Office applications (Word, Excel)
• Ability to work independently and as part of a team in a fast-paced environment
• Excellent communication skills, both written and verbal
• Ability to manage multiple tasks and prioritise workload effectively
• Knowledge of shipping documentation, customs procedures, or container logistics (desirable but not essential)
• Familiarity with digitisation processes and data entry best practices
• Basic understanding of compliance and regulatory requirements in the logistics sector (preferred)
• Reliability and punctuality with a commitment to maintaining confidentiality of sensitive information

What we offer

Orient Express Container (Hong Kong) Company Limited is committed to providing a supportive and professional working environment. We offer competitive remuneration, a structured five-day working week to promote work-life balance, and opportunities for professional development within a dynamic logistics company. Our team values dedication and reliability, and we provide a collaborative workplace where your contributions are recognised and appreciated. We also offer a range of statutory benefits in accordance with Hong Kong employment law.

About us

Orient Express Container (Hong Kong) Company Limited is a prominent player in the container and logistics sector, providing comprehensive solutions for shipping and containerised freight management. With our base in the heart of Wan Chai, we serve both regional and international clients, ensuring seamless documentation and cargo management across complex supply chains. Our company is built on principles of efficiency, accuracy, and professionalism, and we pride ourselves on maintaining the highest standards of service and documentation control in the industry.

Apply now

If you believe you are the ideal candidate for this Documentation Clerk position and are ready to contribute to our team, we would like to hear from you. Please submit your CV, a cover letter, and any relevant certifications or references to our recruitment team. We look forward to reviewing your application.