Documentation Clerk

Responsibilities

• Prepare, encode, organize, and maintain company documents and records.
• Review documents for completeness, accuracy, and proper formatting.
• Encode data and update records in databases, spreadsheets, and internal systems.
• Receive, sort, scan, photocopy, and file documents as required.
• Maintain organized physical and digital filing systems.
• Process and monitor incoming and outgoing documents.
• Track document submissions, approvals, and pending requirements.
• Coordinate with different departments to obtain missing documents and information.
• Prepare transmittals, document checklists, forms, and other administrative paperwork.
• Ensure proper naming, labeling, and storage of digital files.
• Retrieve documents and records when requested by authorized personnel.
• Maintain confidentiality and security of company and client documents.
• Assist in preparing reports and summaries related to documentation.
• Monitor document deadlines and follow up on pending requirements.
• Ensure documents are properly signed, approved, and distributed to concerned parties.
• Perform other clerical and administrative duties assigned by management.

Qualifications

• College graduate
• Previous experience in documentation, data entry, clerical, administrative, or office support work is preferred.
• Proficient in Microsoft Office, particularly Word and Excel, and Google Workspace.
• Willing to perform repetitive clerical tasks and manage multiple documents simultaneously.
• Willing to start ASAP.
• Amenable to work near San Martin de Porres, Parañaque City

Pay: Php18,000.00 per month

Work Location: In person