Documentation Control Specialist

Who you are

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments
• Strong knowledge of document management systems and best practices
• Excellent organizational skills with high attention to detail
• Proficiency with Microsoft Office, SharePoint, and common document control platforms
• Experience with Procore, BIM 360, Autodesk Construction Cloud, or similar tools
• Background in data center, industrial, or mission-critical facility projects
• Familiarity with engineering documentation standards (e.g., ISO 9001, document numbering systems)
• Experience supporting fast-paced, high-growth technology or construction environments
• Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

What the job involves

• As a Documentation Control Specialist at SpaceXAI, you will be responsible for managing and maintaining the integrity of all technical documentation across our data center construction, engineering, and operations projects
• You will implement and oversee document control processes that ensure accuracy, traceability, version control, and compliance with internal standards and industry regulations
• Working closely with engineering, construction, project management, and quality teams, you will play a key role in enabling fast, organized, and error-free execution of SpaceXAI's ambitious infrastructure buildout
• Manage the full lifecycle of project documents including engineering drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as-built drawings, and operations & maintenance manuals
• Implement and maintain document control processes using Aconex, Procore, Bluebeam, SharePoint, and other EDMS platforms
• Perform advanced document markup, review, and collaboration using Bluebeam Revu while enforcing version control, numbering, and revision tracking
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals from internal teams and external stakeholders
• Support regulatory compliance by organizing and maintaining all permits, environmental assessments, safety documentation, and records required for power plant and datacenter operations
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership
• Facilitate audits by providing quick and accurate access to controlled documents and records
• Continuously improve document control workflows and train project team members on Aconex, Procore, and Bluebeam best practices

Benefits

• Health and wellness: Comprehensive health insurance including medical, dental, vision, and disability coverage
• Life and family: Life and AD&D insurance and fertility benefits to ensure our team’s well-being and peace of mind
• Flexible vacation: We work hard but avoid burn out. Take time off when you need it
• Visa sponsorship: We support international talent with visa sponsorship to join our team
• 401(k) plan: Retirement savings plan to secure your financial future