Documentation Executive

Job Description – Documentation ExecutivePosition

Documentation Executive

Company**: Chrisvin Geomet Services Pvt. Ltd. - https://chrisvin.in**

Department: Administration / Operations

Location**: Chennai, Tamil Nadu**

Employment Type: Full-Time

Experience**: 0–1 year**
Freshers with strong documentation and communication skills are welcome.

Qualification**: B.Com / BBA / Any relevant graduate degree**

Job Summary

We are looking for a detail-oriented and well-organized Documentation Executive to manage company documentation, tender-related documentation and renewals, client/customer communication, and day-to-day administrative records.

The ideal candidate should have professional-level knowledge of Microsoft Office, excellent English communication skills, strong documentation abilities, and the confidence to interact professionally with clients and customers.

Key Responsibilities

• Prepare, maintain, organize, and update company documents and records.
• Handle day-to-day documentation activities with accuracy and confidentiality.
• Prepare and maintain tender documents, submissions, renewals, and related records.
• Track tender renewal dates, submission deadlines, and required documentation.
• Coordinate with internal teams to collect information required for tenders and documentation.
• Prepare professional letters, reports, quotations, forms, and other business documents.
• Maintain proper physical and digital filing systems.
• Handle client/customer documentation and respond to routine queries professionally.
• Communicate with clients/customers through email, telephone, and other professional channels.
• Follow up with clients, vendors, and internal departments whenever required.
• Ensure documents are complete, accurate, properly formatted, and submitted within deadlines.
• Support the management and operations team with administrative and documentation-related tasks.
• Maintain confidentiality of company and client information.

Required SkillsMicrosoft Office – Mandatory

The candidate should have professional-level proficiency in:

• MS Word – professional document preparation and formatting
• MS Excel – data entry, formatting, basic formulas, sorting/filtering, and maintaining records
• MS PowerPoint – preparing professional presentations
• MS Outlook / Email – professional email communication and document handling

Documentation Skills

• Strong documentation and record-keeping skills
• Good attention to detail
• Ability to prepare professional business documents
• Good file and folder management
• Ability to track deadlines and renewals
• Basic understanding of tender documentation is preferred

Communication Skills

• Excellent spoken and written English
• Strong interpersonal and communication skills
• Professional telephone and email etiquette
• Ability to communicate confidently with clients/customers
• Ability to coordinate effectively with internal and external stakeholders

Preferred Candidate Profile

• Chennai-based candidate preferred.
• 0–1 year of experience in documentation, administration, tender support, office coordination, or a related role.
• Freshers with excellent Microsoft Office and communication skills may apply.
• B.Com or a relevant graduate qualification.
• Highly organized, responsible, and detail-oriented.
• Willingness to learn company processes and tender procedures.
• Professional attitude with good follow-up and coordination skills.

Key Competencies

Documentation | Tender Renewal | MS Office | Client Coordination | Customer Handling | Email Communication | English Communication | Record Management | Attention to Detail | Follow-up | Administrative Support

What We Offer

• Professional working environment
• Opportunity to develop expertise in documentation and tender processes
• Exposure to client/customer coordination
• Learning and career-growth opportunities
• Hands-on experience in business operations and administration

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person