Documentation Executive

OCUMENTATION EXECUTIVE

Company: Active Freight Logistics Pvt. Ltd.
Location: Bengaluru, Karnataka
Department: Documentation / Operations
Employment Type: Full-Time
Salary: As per interview and experience

Job Summary

We are looking for a Documentation Executive to handle import and export documentation, maintain records, and coordinate with internal teams, customers, CHA, transporters, and other stakeholders to ensure smooth shipment processing.

Key Responsibilities

• Prepare and maintain import and export documentation.
• Handle documents such as Invoices, Packing Lists, Shipping Bills, Bills of Entry, Airway Bills, Delivery Orders, and other shipment-related documents.
• Verify documents for accuracy and completeness.
• Maintain proper records of shipment and customer documents.
• Coordinate with customers, CHA, freight forwarders, transporters, and internal operations teams.
• Follow up for pending documents and approvals.
• Assist in preparing documentation for customs clearance and shipment processing.
• Update shipment/document status in Excel or company systems.
• Ensure documents are filed properly and are easily retrievable.
• Support the operations team with day-to-day documentation requirements.
• Handle confidential company and customer documents responsibly.

Requirements

• Any Degree / Diploma.
• Freshers can apply; candidates with 0–2 years of experience in logistics documentation will be preferred.
• Basic knowledge of Import & Export documentation is an advantage.
• Good knowledge of MS Excel, MS Word and Outlook.
• Good written and verbal communication skills.
• Ability to maintain accuracy while handling multiple documents.
• Good coordination and follow-up skills.
• Candidates familiar with freight forwarding, customs, air cargo or logistics documentation will be preferred.

Languages

• English – Mandatory
• Kannada / Hindi / Tamil – Preferred

Candidate Profile

• Good attention to detail.
• Responsible and organized.
• Willing to learn logistics and freight-forwarding processes.
• Able to work effectively with the operations and documentation team.
• Immediate joiners preferred.

How to Apply

Interested candidates can send their updated CV to:

Email: [email protected]

Subject: Application for Documentation Executive

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person