Documentation Executive – Import

Key Responsibilities

• Handle end-to-end Import Documentation for Sea and Air shipments.
• Prepare and verify documents required for Customs Clearance, including Bill of Entry, Invoice, Packing List, BL/AWB and other supporting documents.
• Prepare and file Bill of Entry (BOE) and ensure accuracy of customs-related documentation.
• Coordinate with customers/importers, CHA/Customs team, shipping lines, airlines, transporters and internal operations teams.
• Follow up for missing documents, clarifications and approvals required for customs clearance.
• Ensure timely processing of import shipments and adherence to customer requirements and timelines.
• Update shipment and documentation status in Logisys software.
• Maintain accurate records and ensure proper documentation and filing.
• Coordinate with the operations team for smooth shipment clearance and delivery.
• Monitor pending documentation and proactively follow up to avoid delays.
• Handle customer queries related to import documentation and clearance status.
• Ensure compliance with applicable Customs procedures and documentation requirements.

Requirements

• Graduate in any discipline; qualification in Logistics/International Trade will be an advantage.

• 2–5 years of experience in Import Documentation / Customs Clearance.

• Must have experience handling both Sea and Air Import shipments.

• Good knowledge of Import Customs Clearance procedures and documentation.

• Hands-on knowledge of Logisys software is mandatory.

• Knowledge of ICEGATE and Bill of Entry filing will be an advantage.

• Good communication and coordination skills.

• Good knowledge of MS Office/Excel.

• Ability to work under deadlines and handle multiple shipments simultaneously

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person