Documentation Executive - Overseas Education

Contact HR Directly +91 88673 44436
Department: Study Abroad / Overseas Education Admissions Operations

About the Role

We are looking for a detail-oriented and organized Study Abroad Documentation Executive to manage end-to-end university application and admission operations.

The role involves handling applications, documentation, university coordination, offer follow-ups, admission requirements, and maintaining accurate application records across multiple countries.

Key Responsibilities

• Manage and process end-to-end university applications.
• Review and verify students academic and financial documents for completeness and accuracy.
• Submit applications through university portals and application platforms.
• Track application status, offers, pending requirements, deposits, and enrolments.
• Coordinate with students, counsellors, universities, and international education partners.
• Follow up with universities regarding application status, missing documents, offers, and admission decisions.
• Maintain accurate and up-to-date application records in the CRM.
• Support students with admission and visa documentation requirements.
• Monitor university intake dates, application deadlines, admission requirements, and document requirements.
• Ensure timely completion of application and admission processes.
• Identify documentation gaps or application issues and coordinate with relevant stakeholders for resolution.

Country Knowledge

The candidate should have good working knowledge of study abroad admission and application processes for:

• USA
• Canada
• Germany
• Italy
• Other European countries

Candidate Should Understand

• University entry requirements
• Intakes and application deadlines
• Tuition fees and scholarship requirements
• English language requirements such as IELTS, TOEFL, PTE, etc.
• Application and visa documentation
• Country-specific admission procedures
• Conditional and unconditional offers
• Deposit and enrolment procedures

Skills & Experience

• 25 years of experience in study abroad applications, admissions operations, or international education preferred.
• Hands-on experience in processing university applications is preferred.
• Good knowledge of university application portals and CRM systems.
• Strong communication and coordination skills.
• Excellent attention to detail and documentation accuracy.
• Ability to manage multiple student applications and deadlines simultaneously.
• Strong follow-up and organizational skills.
• Ability to coordinate effectively with students, counsellors, universities, and partners.
• Good problem-solving skills and ability to work under deadlines.

What Were Looking For

We are looking for someone who is process-oriented, detail-focused, proactive, and comfortable managing multiple applications simultaneously while ensuring every application is completed accurately and within the required timelines.