Documentation Intern

Position: Documentation Intern

Internship Duration: 6 months

Location: Remote Sri Lanka

Working Hours: 8 hours per day

Joining: Immediate joiners preferred

Role Overview

We are looking for a motivated and detail-oriented Documentation Intern to support our recruitment and operations team with document collection, verification, data entry, filing, and candidate coordination. This role is suitable for freshers who are comfortable using basic laptop applications and can join immediately.

Key Responsibilities

• Collect, organize, scan, rename, and maintain candidate and company documents.
• Check documents for completeness and follow up with candidates for missing information.
• Enter and update candidate details accurately in Google Sheets, Excel, or internal trackers.
• Maintain digital folders in an organized manner using Google Drive or similar platforms.
• Support the team with preparing document checklists, status updates, and basic reports.
• Coordinate with candidates through email, phone, WhatsApp, and Google Meet when required.
• Assist with scheduling and joining online meetings through Google Meet.
• Draft and send basic professional emails under team guidance.
• Maintain confidentiality of candidate, employer, and company information.
• Complete other administrative and documentation-related tasks assigned by the supervisor.

Eligibility Criteria

• Advanced Level (A/L) completed.
• No prior work experience is required; freshers are encouraged to apply.
• Immediate availability to join is preferred.
• Ability to commit to a 6-month internship.
• Comfortable working 8 hours per day.
• Basic understanding of office administration and document handling is an advantage.

Language Requirements

Candidates should be able to communicate in:

• English
• Sinhala
• Tamil

Technical Skills Required

The candidate should have basic laptop and digital communication skills, including:

• Using Gmail to read, write, reply to, and send emails with attachments.
• Joining and participating in Google Meet calls.
• Using Google Drive to upload, download, organize, and share files.
• Basic use of Google Docs, Google Sheets, Microsoft Word, and Excel.
• Creating folders, renaming files, scanning documents, and converting files to PDF.
• Using WhatsApp Web and basic online communication tools.
• Understanding how to use a laptop, internet browser, and online portals responsibly.

Personal Qualities

• Good attention to detail.
• Willingness to learn and follow processes.
• Responsible, punctual, and organized.
• Able to communicate politely with candidates and team members.
• Comfortable handling repetitive documentation tasks.
• Able to work independently after receiving training.

Internship Terms

• This is a 6-month internship for a short-term operational requirement.
• An internship certificate will be provided upon successful completion of the internship.
• The internship does not guarantee permanent employment, a full-time role, or conversion to a regular position after completion.
• Any opportunity for future employment will depend on business requirements, performance, available vacancies, and management decision at that time.
• Candidates should not consider this internship as a confirmed pathway to a full-time position.